Building Manager - Maintenance and Asbestos
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- United Kingdom
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- Hybrid
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Are you a dynamic individual with strong planning, communication and organisational skills, experience in managing estates compliance with the ability to manage competing priorities and tasks?
This is a key role as a part of the National Records of Scotland (NRS) Estates team, managing compliance including asbestos management and maintenance across the NRS multi-site estate, including significant A-listed archive storage buildings.
Asbestos Compliance and Management is a principal objective of this new role. You will also manage building fabric maintenance and repair works, planned preventative maintenance, building inspections and management of the 5-year plan.
As part of this role, you will work closely with NRS Buildings Project Manager, NRS stakeholders, external Facilities Management (FM) contract suppliers and professional services. You will be expected to attend all NRS buildings regularly within Edinburgh and our Dumfries office.
- Manage the NRS Estates Five-Year Plan containing survey data and recommendations. This key document provides evidence for prioritisation and planning of works.
- Oversee all Asbestos Management for NRS including reinspection’s and commission asbestos Refurbishment and Demolition (R&D) surveys, fulfilling our client duties.
- Manage buildings Preventative Planned Maintenance (PPM) working closely with the FM Contractor, reviewing their scheduled work, reports, output and invoicing.
- Carry out independent estate building inspections sharing reports, sharing with senior management/line manager and escalating any issues as required.
- Identify, plan and deliver minor works projects as required across the estate working closely with the FM provider.
- Oversight for the smooth running of your remit, ensuring areas of responsibility are delivered in accordance with corporate practices/policies, e.g. operational asbestos management are implemented. Escalate concerns to line manager.
- Provide oversight of local management of key suppliers, able to support negotiations, management of escalation issues. Ensuring all issues are escalated or reported to relevant managers.
- Ensure that all services develop and implement operational strategies, policies and procedures in line with operational requirements.
P405: Managing Asbestos.
Please note: If you fail to demonstrate how you meet the minimum qualifications as stated above, your application will be automatically sifted out..
Proof of qualifications will be checked at the assessment stage.
Facilities Management - Practitioner
Workplace management - Practitioner
- Experience of working with external contractors to deliver operational services gained within a property, facilities management or similar function.
Communication skills and the ability to understand complex information and reporting clearly important. Remaining calm in difficult situations and maintaining a professional manner.
- Managing a Quality Service – Level 3
- Working together – Level 3.
Apply online, providing a CV and supporting statement (of no more than 1000 words) providing evidence of how you meet the behaviours, experience and technical skills listed in the Success Profile above. Both the CV and the supporting statement provided will be assessed against the criteria for the role.
Vacancy closes at 23:59pm on Tuesday 17 November.
If invited for further assessment, this will consist of an interview and presentation.
Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action.
Please see our candidate guidance for more information on acceptable and unacceptable uses of AI in recruitment.
Assessments are scheduled for w/c 30th November 2026, however this may be subject to change.
This role is open to internal candidates and Common citizenship organisations only.
Sponsorship
Skilled Worker sponsorship is not available for this role. As a result, we are unable to appoint candidates who require Skilled Worker sponsorship now or in the future. Applicants must have an existing and ongoing right to work in the UK.
Recruitment Principles
As a government organisation, we adhere to the Civil Service Commission Recruitment Principles and we investigate any complaints received in relation to recruitment cases.
National Records of Scotland (NRS) is Scotland’s record keeper. Our purpose is to collect, preserve and produce information about Scotland's people and history and make it available to inform current and future generations. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.
NRS is a Non-Ministerial Department of the Scottish Government & and our staff are part of the UK Civil Service, working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.
We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer.
As part of the UK Civil Service, we uphold the Civil Service Nationality Rules.
Our standard hours are 35 hours per week, we offer a range of flexible and hybrid working options depending on the needs of the role. If you have specific questions about the role you are applying for, please contact us.
Successful candidates must complete the Baseline Personnel Security Standard (BPSS), before they can be appointed. BPSS is comprised of four main pre-employment checks – Identity, Right to work, Employment History and a Criminal Record check (unspent convictions).
You can find out more about BPSS on the UK Government website, or read about the different levels of security checks in our Candidate Guide.
Find out more about our organisation, what we offer staff members and how to apply on our Careers Website.
Read our Candidate Guide for further information on our recruitment and application processes.
The successful candidate will be required to gain membership of CIOB or equivalent once in post.
For further information about this role, please contact Roslyn.Tumiotto@nrscotland.gov.uk
Apply before: 17/11/2026 (23:59). This role is open to internal candidates and common citizenship organisations only (external candidates and staff from UK Other Government Departments are not eligible to apply for this vacancy).
