Building Safety and Fire Service Coordinator - 12 month FTC

The Vacancy

Hollis are thrilled to be recruiting for Service Coordinator within our growing Building Safety & Fire service on a 12 month fixed-term contract until December/January 2028. This is a rare opening within our well established business support team where you will be embedded in the Building Safety & Fire service, working alongside the head of service to provide efficient administrative support to maximise the fee-earning efficiency of the team.

This will be a fast-paced, dynamic position that can offer continuous professional development and growth opportunities. The service is growing quickly across Hollis’ network of offices in the UK and Europe and will continue to do so. You will gain valuable exposure to key internal and external stakeholders, providing input and using your initiative to take ownership as Service Co-ordinator.

You will be based out of our London office alongside the service lead with a minimum requirement of three days per week in the office.

Main responsibilities:

• Collaborate with the service lead on a daily basis to facilitate the overall smooth running and organisation of Hollis’ Building Safety & Fire service

• Act as the main point of contact for clients and other third parties regarding requirements for inspections, through to delivery of reporting.

• Project administrative responsibilities: manage & update service trackers, support with fee proposal preparation, schedule site inspections and client meetings, ensuring projects deadlines are adhered to

• Financial administration support, invoicing, tracking billing, creating purchase orders, following up with clients and contractors for payment when required

• Diary and inbox management for service head and the wider team, liaising with internal and external contacts to arrange meetings/events and communicate availability effectively

• Utilise internal Hollis systems (eg. Dynamics 365, Microsoft Office packages to support efficient co-ordination of projects and client management

• Attend service team meetings, work closely with fee-earners and the wider support teams at Hollis including Finance, Compliance, People & Culture and Business Development

Requirements:

• Proactive, adaptable and able to use own initiative to complete tasks with minimal supervision and enhance the day-to-day running of the service

• Proficient in Microsoft Office packages (Excel, Word, PowerPoint, Outlook etc.) and SharePoint, experience with Dynamics 365 advantageous

• Strong organisational skills and able to work effectively in a fast-paced, dynamic role

• Experience with relevant financial and organisational administration duties (data/record keeping, diary management, invoicing etc.)

• Excellent attention to detail, written and verbal communication skills and able to proof-read work

• Previous experience within a similar professional services administration role, ideally within a similar industry/consultancy environment

• Understanding of Real Estate or Building Safety and/or Fire Engineering advantageous

• Confident to engage and communicate with a variety of people face to face or over telephone including Directors, external clients and internal Hollis teams

Our preference is to recruit directly wherever possible. Should this role be approved for support from external recruitment partners, we will contact our PSL agencies accordingly.

Please note that we do not accept unsolicited CVs from agencies. Effective introduction of a candidate will only be accepted if it has been requested to submit CV’s in relation to a specific vacancy. Any speculative submissions will not incur a fee. For any queries, kindly reach out to the appropriate Talent Acquisition team member.

The Company

All together different - We're independent, multi-disciplinary real estate technical experts, project managers, and sustainability consultants. At Hollis, we know buildings inside and out. For more than 30 years, we've been powered by independence and driven by deep technical knowledge - a unique combination that sets us apart.

Advising across core real estate markets in the UK and Europe, we understand how buildings work, how they perform, and how to unlock their full potential with unbiased, value-driven commercial solutions.

Why join us?

At Hollis, we create an environment where people can grow into their potential.

You’ll be supported to take on new challenges at the right pace, building your confidence, capability and technical expertise over time. Whether you’re already experienced or still developing, you’ll have the opportunity to learn from some of the best in the industry and gradually take on more responsibility as you grow.

We’ll encourage you to develop a strong commercial understanding alongside your technical skills-helping you see the bigger picture and build a well-rounded career. You’ll work closely with clients and colleagues, gaining exposure and developing the confidence to make a meaningful contribution.

You’ll also be in a business where your ideas are welcomed, where your manager takes a genuine interest in your development, and where progression is based on your growth-not just time in role.

Above all, it’s a people-first, one team culture. We're supportive, down-to-earth, and focused on helping everyone do their best work while enjoying what they do.

What we offer

We recognise the contribution our people make and offer a competitive salary and a comprehensive benefits package, including:

• Life assurance and private medical insurance

• Season ticket loan

• 5% employer pension contribution

• 25 days’ annual leave, plus your birthday off

• Cycle to work scheme, retail vouchers, gym discounts and more

• Electric vehicle scheme

• Longevity awards

• Employee-owned, profit-related bonus

We operate a flexible, hybrid working model, giving you the option to balance time between home and the office. We also support flexible working where possible, recognising that people work best in different ways and at different times.

Alongside the day-to-day, we’re a sociable and connected team. From informal catch-ups to team events, charity initiatives and office activities, there are plenty of opportunities to build relationships and feel part of the wider business.

We’re inclusive

We’re committed to creating a genuinely inclusive environment where everyone feels welcome, supported and able to succeed.

We value different perspectives and experiences, and we work to ensure that our processes, culture and opportunities are open to all. At Hollis, inclusion is part of how we work-helping individuals develop, contribute and feel confident being themselves.

Don’t meet every requirement?

If you’re interested in this role but don’t feel your experience perfectly matches, we’d still encourage you to apply. We know that potential isn’t always reflected in a CV, and we’re open to people who are keen to learn and develop.

Need support with your application?

If you require this information in an alternative format or would prefer to apply offline, please contact our Talent Acquisition team at talentacquisition@hollisglobal.com or call 020 7622 9555