Business Assistant (Family Office)

About company

A dynamic, creative, and innovative investment company, AmA Invest offers a wide range of opportunities to multiply your capital. We operate successfully in Ukraine, Europe, and Asia, investing in promising areas such as real estate, IT, E-commerce, retail business, cryptocurrencies, agribusiness, pharmaceuticals, iGaming, green energy, and much more.

About the Role

As our operations expand, we are looking for a highly organized, proactive, and analytical Business Assistant to join our Family Office.

This role is for a self-starter who can independently manage multiple priorities, coordinate projects, solve non-standard tasks, and ensure fast, high-quality execution of the Founder’s business priorities.

The key objective is to ensure that business tasks are completed efficiently, on time, and to a high standard - while finding the best possible solutions within the established timeframe.

Work Schedule

• 5 working days per week

• Weekend options: Friday-Saturday or Sunday-Monday

• Standard Monday-Friday schedule may also be considered

Key Responsibilities

Executive & Schedule Management

• Manage the Founder’s business and personal schedule.

• Coordinate meetings, calls, appointments, and business trips.

• Ensure smooth day-to-day organization of the Founder’s agenda.

• Quickly resolve unexpected and non-standard situations.

Project Coordination

• Coordinate projects and support resource planning.

• Track tasks, deadlines, and deliverables.

• Monitor project progress and ensure plans are implemented on time.

• Follow up with stakeholders and proactively identify potential delays or issues.

Research & Analytics

• Structure complex problems and identify practical solutions.

• Conduct research using multiple sources and provide concise, actionable insights.

• Analyze information to support business and strategic decision-making.

• Quickly find and organize relevant information when required.

Time & Priority Management

• Prioritize tasks based on urgency and business impact.

• Manage multiple parallel requests while maintaining quality and deadlines.

• Ensure timely execution of the Founder’s priorities.

AI & Digital Tools

• Use Microsoft Office, Teams, Figma, GPT and other digital tools in daily work.

• Actively use AI tools to improve efficiency and automate routine tasks.

• Experience with vibe coding and experimenting with different AI tools is a strong advantage.

Personal Support - 10-20%

• Organize travel, trips, and tourist itineraries for the CEO.

• Research destinations, hotels, activities, and travel options.

• Provide structured recommendations and all necessary information for decision-making.

Requirements

• 3+ years of experience in a similar role, including Business Assistant, Executive Assistant, Project Coordinator, Business Analyst, or related positions.

• Experience working in a large company, startup, international company, or US-based startup.

• Strong organizational and project coordination skills.

• Advanced proficiency with Microsoft Office, AI tools, GPT, and Figma.

• Practical experience using AI to solve everyday business tasks.

• English - B1+: confident enough to participate in meetings and analyze business information.

• Ability to work independently and take ownership without constant supervision.

• Strong ability to find non-standard solutions and go beyond the initial task.

Personal Qualities

• Proactive: sees what needs to be done and acts without waiting for instructions.

• Highly organized: keeps multiple tasks, deadlines, and priorities under control.

• Strong communicator: communicates clearly, concisely

• Multitasker: comfortable working in a fast-paced and constantly changing environment.

• Stress-resistant: stays calm and focused in critical or unexpected situations.

• Analytical thinker: quickly understands problems, structures information, and identifies solutions.

• Creative and adaptable: willing to experiment, learn new tools, and continuously improve ways of working.

Who Will Succeed in This Role

This position is ideal for a professional who combines high ownership, strong organizational and analytical skills, proactivity, stress resistance, and the ability to quickly find practical and creative solutions in a dynamic, multitasking environment.

What we offer

• Build businesses in industries shaping the future. Work at some of the fastest-growing regulated markets globally.

• Own outcomes, not just processes. Work side by side with the Managing Partner, contribute to strategic initiatives, support key business decisions, and help turn ideas into execution and measurable results.

• Operate internationally and think globally. Join a team working across Europe and Asia, gaining exposure to multiple jurisdictions, business models, and regulatory environments.

• High level of autonomy and minimal bureaucracy.

• Fully remote, full-time position.