Business Development Executive Assistant

Job Title: Business Development Executive Assistant

Location: Frimley. Hybrid - 3 days a week onsite

We offer a range of hybrid and flexible working arrangements - please speak to your recruiter about the options for this particular role

Grade: GG08

You’re expected to have completed 12 months in role prior to applying for an advertised vacancy and you should also discuss the internal opportunity with your line manager to ensure sustained business continuity and to further support your career development.

We know there may be exceptional individual circumstances that impact this, in the first instance please discuss this with your line manager.

If you don’t feel you can talk to your line manager, you can contact your HRBP.

PLEASE NOTE: Should you be invited for interview; you acknowledge that the Recruitment team will contact you and your line manager regarding your application for this opportunity.

Job Description:

Supporting the Director of Business Development, this role provides high-level Executive Assistant support, managing complex priorities, diaries and competing demands with discretion, sound judgement and a proactive approach. You will coordinate key briefings, reports and leadership activities, anticipating requirements and helping ensure the effective running of the function.

In addition, you will provide day-to-day support to up to three functional leaders, coordinating diaries, travel, expenses, meetings and other business activities. Working across a range of stakeholders, you will play a vital role in enabling leaders to focus on strategic priorities while maintaining smooth and efficient business operations.

Core duties:

• Provide dedicated, high-level Executive Assistant support to the Director of Business Development, taking active ownership of complex diaries, priorities and competing demands with a high degree of discretion and judgement
• Prioritise active diary management, travel coordination and expense/financial management
• Alongside core administration, the role will coordinate briefings and reporting, anticipating leadership requirements and actively coordinating with the wider EA community to align activity
• Support the organisation of functional and wider business events and activities
• Provide day-to-day administration support to up to 3 functional heads of, ensuring diaries, travel, expenses, meetings and other routine activities are organised efficiently

Essential Skills:

• Provide dedicated support to senior leaders, managing priorities and acting as a trusted first point of contact
• Manage complex diaries, travel, expenses, meetings and action tracking, ensuring seamless day-to-day operations
• Build a good understanding of leadership objectives, using sound judgement to provide guidance, solve problems and support decision-making
• Lead projects or coordinate teams to successful completion, driving progress and delivering high-quality outcomes

The Central business development Team:

You’ll join a fast-paced, collaborative Business Development team, working directly for the Director, BD and Strategy, and alongside senior BD functional leads supporting a broad range of business priorities. We’re a friendly, pragmatic team where people are trusted to take ownership, use their initiative and help make things happen.

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work, this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family, support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive:

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

We welcome applications from all suitably qualified people, who are BAE Systems employees and have been in their current role for 12 months or longer.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 29th October 2026