Executive Assistant

Job Title: Executive Assistant

Location: Frimley. Hybrid - 3 days a week onsite

We offer a range of hybrid and flexible working arrangements - please speak to your recruiter about the options for this particular role

Grade: GG07

You’re expected to have completed 12 months in role prior to applying for an advertised vacancy and you should also discuss the internal opportunity with your line manager to ensure sustained business continuity and to further support your career development.

We know there may be exceptional individual circumstances that impact this, in the first instance please discuss this with your line manager.

If you don’t feel you can talk to your line manager, you can contact your HRBP.

PLEASE NOTE: Should you be invited for interview; you acknowledge that the Recruitment team will contact you and your line manager regarding your application for this opportunity.

Job Description:

Supporting the International Business Development leadership team, this role provides administrative support, ensuring diaries, travel, expenses, meetings and day-to-day activities are managed efficiently. Acting as a key point of coordination, you will help keep business operations running smoothly while providing responsive support across multiple senior stakeholders.

As an experienced Business Enablement professional, you will bring solid administrative expertise and a thorough understanding of business systems, processes and procedures. Working independently and collaboratively, you will deliver a broad range of routine and bespoke support activities, helping to improve efficiency, inform decision-making and enable leaders to focus on strategic priorities.

Core duties:

• Deliver complex administrative support activities, ensuring accuracy, efficiency and compliance with company procedures and deadlines
• Build positive relationships with internal and external stakeholders, communicating professionally, discreetly and effectively
• Manage and prioritise enquiries, proactively gathering information and tracking actions to support timely outcomes.
• Coordinate busy diaries, meetings and events, ensuring arrangements run smoothly and continuously improving processes.
• Organise travel, accommodation and expenses through company systems, ensuring cost-effective and seamless arrangements

Essential Skills:

• Handle confidential information with care, ensuring compliance with data protection requirements and secure information management. Provide guidance and support to colleagues when required
• Apply an understanding of company structures, systems and processes to deliver effective administrative support and enable efficient ways of working
• Build and maintain productive relationships across teams, understanding key stakeholders and collaborating effectively to achieve shared goals
• Use Microsoft Office applications, including Word, Outlook and Excel, to produce high-quality documents and select the most appropriate format for a range of business needs

The Central business development Team:

You’ll join a fast-paced, collaborative International Business Development team, working directly for the Business Enablement Manager and alongside senior BD leaders supporting a broad range of international business priorities. We’re a friendly, pragmatic team where people are trusted to take ownership, use their initiative and help make things happen.

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work, this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family, support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive:

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

We welcome applications from all suitably qualified people, who are BAE Systems employees and have been in their current role for 12 months or longer.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 29th October 2026