Business Development & Proposal Coordinator

JOB TITLE: Business Development & Proposal Coordinator

PROGRAM: Business Operations

LOCATION: Remote; US-based only

EMPLOYMENT: Full-Time; 40 hours/week

WORK AUTHORIZATION: Must be authorized to work in the U.S. without sponsorship

ABOUT US

The Canton Group is a privately held, family-owned company with over 25 years of delivering award-winning websites, software, and digital modern secure solutions to Fortune 500 organizations and Government entities. We take immense pride in offering our employees the benefit of working fully remote while our Headquarters remain open in Baltimore, Maryland. The Canton Group’s presence spans across the nation – including our employees and clients – apply today and join us on our journey of growth!

OUR CORE VALUES:

Intellectually Curious | Committed to doing things the right way | Transparent, Honest, and Fair | Determined to delight our customers | Dedicated to Collaboration

OVERVIEW:

The Business Development & Proposal Coordinator is an early-career role supporting The Canton Group’s business development and proposal efforts. This role will help find new government and commercial opportunities, coordinate responses with our teaming partners, support proposal writing and submission, and keep our HubSpot CRM accurate and up to date. This is a great fit for someone who is organized, enjoys writing, and is genuinely excited about AI, including agentic tools like Claude that can research, draft, and carry out multi-step tasks.

RESPONSIBILITIES:

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

• Monitor procurement portals, bid boards, and other sources to identify new RFPs, RFIs, and RFQs; help qualify opportunities and prepare short recap summaries for leadership review.
• Coordinate proposal responses with teaming partners and subcontractors by scheduling meetings, requesting and tracking their inputs, and sharing status updates.
• Build and maintain strong relationships with teaming partners, subcontractors, and clients through regular check-ins, timely follow-up, and clear, professional communication.
• Help organize proposal responses, including building compliance matrices, outlines, and proposal schedules.
• Write and edit proposal sections such as company qualifications, past performance, staff resumes, and standard forms; help maintain a reusable content library.
• Format, assemble, and submit final proposal packages, ensuring all required forms, certifications, and attachments are complete and on time.
• Keep HubSpot up to date with opportunities, deal stages, partner and client contacts, deadlines, and submission outcomes.
• Use Claude and other AI tools daily to speed up research, RFP summaries, compliance matrices, first drafts, and content reuse, always reviewing output for accuracy and protecting confidential information.
• Help build agentic AI workflows, such as having Claude scan bid sources, pre-qualify opportunities, or update HubSpot records, and share ideas for improving how the team finds, writes, and tracks proposals.
• Manage the administrative side of business development, including teaming agreements, NDAs, vendor registrations, certifications, and other required paperwork, keeping records organized, current, and easy to find.
• Maintain version control and organized file structures so the team always works from the latest content.
• Help track proposal results and debrief feedback to improve future submissions.

REQUIRED EDUCATION & EXPERIENCE:

• 1–3 years of experience in proposal coordination, business development support, sales operations, technical writing, or a related role.
• Bachelor’s degree or equivalent years’ experience in a related field (e.g., Business, Communications, English, Marketing, or IT).
• Strong writing, editing, and proofreading skills with close attention to detail.
• Hands-on experience using generative AI tools such as Claude for writing, research, or productivity, and enthusiasm for learning more.
• Excellent organizational skills and the ability to manage multiple deadlines at once.
• Clear, professional communication with internal teams, partners, and clients.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Eagerness to learn government contracting, procurement processes, and the Software Development Life Cycle (SDLC) and Agile methodologies.
• Adhere to the organization’s security policies, procedures, and controls to protect confidential information and ensure compliance with SOC 2 requirements.

PREFERRED QUALIFICATIONS:

• Exposure to state, local, education (SLED) or federal government proposals.
• Experience setting up or using agentic AI tools that take multi-step actions autonomously (e.g., Claude with connected apps, custom agents, or automations).
• Experience with HubSpot or another CRM.
• Familiarity with procurement portals such as SAM.gov or state eProcurement systems.
• Experience with proposal management software or content management systems.
• Interest in pursuing APMP Foundation certification.

BENEFITS:

The Canton Group offers a competitive benefits package, including:

• Health insurance
• Vision insurance
• Dental insurance
• 401(k) retirement plan
• Paid time off (PTO)
• Paid sick time
• Holiday pay

PHYSICAL REQUIREMENTS:

• Prolonged periods sitting at a desk and working on a computer.
• May be required to work extended hours, if necessary, to meet proposal submission deadlines.

AFFIRMATIVE ACTION/EEO STATEMENT:

It is the policy of the Canton Group to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities. Provisions in applicable laws providing for bona fide occupational qualifications, business necessities or age limitations will be adhered to by the company where appropriate. As part of the company's equal employment opportunity policy, the Canton Group will also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces service medal veterans, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities. Employees and applicants shall not be subjected to harassment, intimidation or any type of retaliation because they have (1) filed a complaint; (2) assisted or participated in an investigation, compliance review, hearing or any other activity related to the administration of any federal, state or local law requiring equal employment opportunity; (3) opposed any act or practice made unlawful by any federal, state or local law requiring equal opportunity; or (4) exercised any other legal right protected by federal, state or local law requiring equal opportunity. The above-mentioned policies shall be periodically brought to the attention of supervisors and shall be appropriately administered. It is the responsibility of each supervisor of the company to ensure affirmative implementation of these policies to avoid any discrimination in employment. All employees are expected to recognize these policies and cooperate with their implementation. Violation of these policies is a disciplinary offense.