Business Operations Lead

We are seeking a highly organized and versatile Business Operations Lead to join our dynamic team. This multifaceted role is deeply integrated into our daily business operations, designed to oversee human resources, financial bookkeeping, and proposal management functions. Reporting directly to the Director of Operations, you will act as the primary administrative engine, managing payroll, onboarding, financial accounting, and compliance documentation. The role works closely with internal stakeholders, hiring managers, and IT to ensure smooth operational delivery. If you are passionate about process optimization, administrative excellence, and supporting business growth, we want you on our team!

Description

Responsibilities

• Report directly to the Director of Operations to support and execute day-to-day business administration and operational strategies.
• Manage the full employee lifecycle, coordinating new hire onboarding, system setup, orientation scheduling, and offboarding seamlessly with hiring managers and IT administrators.
• Administer payroll and employee benefit programs via Gusto, gathering time records, processing updates, and ensuring data accuracy and compliance.
• Maintain accurate and confidential employee files, supporting status changes and managing compliance documentation.
• Oversee and execute financial operations, including time and labor recording, expense routing, accounts payable, and general cost accounting.
• Collect and analyze financial data to track project progress, assist in the preparation of financial statements, and support internal business reporting requirements.
• Establish and maintain project budgeting and cost control processes, monitoring and reporting costs for contracts.
• Assist with proposal management tasks by coordinating inputs to develop competitive, compliant responses for contracts.
• Manage the completion and submission of contracting compliance documents, vendor questionnaires, and related administrative requirements.
• Facilitate the legal review process for contract documents, NDAs, and vendor agreements to align with company policies.
• Maintain operations project status tracking and reporting, leveraging enterprise tools (e.g., Asana, Google Workspace) to organize workflows and prioritize task execution.

Required Qualifications

• Bachelor’s degree in Business Administration, Finance, Human Resources, or a similar relevant field.
• 4+ years of professional experience spanning HR administration, financial bookkeeping, or broad business operations.
• Direct experience utilizing business administration software, ideally Gusto and QuickBooks Time.
• Problem-solving and in-depth analytical skills; must be detail-oriented with meticulous record-keeping abilities.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
• Strong oral and written communication skills with demonstrated ability to operate and adapt in a fast-paced, evolving environment.
• U.S. Citizenship.

Preferred Qualifications

• Basic knowledge of the defense contracting regulatory environment, including Federal Acquisition Regulations (FAR).
• Experience managing financial operations for projects, including cost accounting, cash flow, forecasting, and accounts payable.
• Previous experience writing, drafting, and editing proposals for government contracts.
• Familiarity with government contracting vehicles and procedures.

Benefits

• Generous 401(k) contribution, matching not required
• Company Paid Health Insurance
• Company Paid Dental insurance
• Company Paid Vision Insurance
• Company Paid Life Insurance
• Paid Training
• Home Office Stipend
• Paid Time Off

Location

• Remote within the United States, with up to 10% travel