Business Operations Manager (Hybrid)

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Business Operations Manager (Hybrid)

Vice Pres Econ Dev and Innov
- Hybrid

Po

System Office positions, such as this position, are not eligible for the employee referral program.sting Category:System Office jobs such as this one are not eligible for the Referral Program.

The Business Operations Manager is responsible for business operations and a wide variety of business functions of operations and services administered by the Office of the Vice President for Economic Development and Innovation.

DUTIES AND RESPONSIBILITIES

1. Develops strategic spending plans, financial forecasts, and budget projections. Manages initiative and project budgets and revisions and recapture processes to maximize resource utilization. Review and document award and amended award requirements through award checklist completion and assist with leading all phases of award administration for complex, high-risk projects, including subaward management, negotiations, setup, and closeout. Ensure compliance with contractual and regulatory requirements and oversee the timely submission of all required reports, certifications, and deliverables.
2. Coordinates weekly and monthly reconciliations to ensure the accuracy, completeness, and consistency of financial and asset data across multiple systems, investigating and resolving discrepancies as needed. Coordinates the development, implementation, and maintenance of policies, procedures, and internal controls related to procurement, asset management, fiscal operations, and business processes, ensuring compliance with University policies, state regulations, grant requirements, and applicable laws. Provide administrative support for financial and procurement operations, including maintaining records, tracking assets, processing business transactions, and preparing official correspondence.
3. Coordinate logistical and administrative support for OVPEDI meetings, appointments, and special events, including scheduling, space reservations, equipment and materials preparation, catering arrangements, and other event-related needs. Management of OVPEDI civil service staff, approval of civil service staff schedules and absences and assist with onboarding new hires to OPEDI. Serve as a primary point of contact for inquiries, assessing requests and providing assistance or directing individuals to appropriate University resources, using knowledge of University operations, OVPEDI activities, and applicable policies and procedures to ensure timely and effective responses.
4. Serve as the Department Card Manager, overseeing and monitoring P-Card and T-Card activities for OVPEDI and affiliated units, including processing new cardholder applications and profile updates through UPAY Card Services. Coordinate departmental purchasing activities, maintain transaction records for reconciliation and payment processing, oversee office equipment maintenance and service requests, and provide administrative and operational support for special projects and assignments as directed for the office of VPEDI.
5. Serves as the building liaison at the Urbana location and supervises all VPEDI office requirements and priorities.
6. Supervise the office manager at the Urbana location.

QUALIFICATIONS

1. Bachelor's degree in business administration, management, or a field related to the position.
2. Two (2) years of professional business, financial, and/or managerial work experience.
3. Based on position requirements, additional education, training and/or work experience in an area of specialization inherent to the position may be required.

KNOWLEDGE SKILLS AND ABILITIES

1. Knowledge of business and management principles involved in strategic planning, resource allocation, leadership techniques, production methods, and coordination of people and resources.
2. Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, designing forms, and other office procedures and terminology.
3. Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
4. Ability to work collaboratively and communicate effectively as appropriate for the needs of the audience.
5. Ability to work independently and effectively organize and prioritize multiple tasks.
6. Ability to analyze and develop guidelines, procedures and systems to outline specific goals and implement plans to prioritize, organize, and accomplish tasks.
7. Ability to manage a budget and work within the constraints of that budget.
8. Ability to analyze, interpret, and explain work related documents, policies, and procedures.

APPOINTMENT INFORMATION
This is a 100% Full Time Civil Service Business Administrative Associate position. The expected start date is as soon as possible. Sponsorship for work authorization is not available for this position.
System Office jobs such as this one are not eligible for the Referral Program.

The budgeted salary range for the position is $65,000.00 - 70,000.00. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

APPLICATION PROCEDURE & DEADLINE INFORMATION
For full consideration, please click the APPLY NOW link on this page to submit an application on the university portal accepting applications for this system office position by 6 pm on 11/20/2026.

System Human Resource Services
(217) 333-2600
erhr@uillinois.edu

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The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the System Human Resource Services at 217-333-2600, or by emailing ADAaccessibility@uillinois.edu.

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Requisition ID: 9001054
Job Category: Civil Service
Campus Location: Urbana

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