CB_OB: Estimator / Project Coordinator — Mid-Level

Key responsibilities

The Estimator / Project Coordinator will assist with the following activities:

Area	Responsibilities
Tender review	Review incoming tender invitations, project briefs, drawings, specifications, schedules, and scope documents to identify key requirements, deadlines, exclusions, and missing information.
Estimate preparation	Assist with preparing material, labour, subcontractor, equipment, and other cost inputs using approved templates and guidance from the technical team.
Quantity and scope support	Assist with reviewing drawings, schedules, equipment lists, lighting-control requirements, and written specifications to help identify quantities and inclusions.
Supplier coordination	Request supplier and subcontractor quotations, prepare comparison tables, follow up outstanding responses, and maintain records of received pricing.
Tender documentation	Prepare draft tender responses, quotation schedules, scope summaries, inclusions, exclusions, assumptions, and submission checklists.
Data management	Maintain accurate estimating spreadsheets, price lists, supplier records, tender registers, and project databases.
Version control	Ensure the latest drawings, specifications, price lists, quotations, and tender documents are used and stored correctly.
Project handover	Organise approved tender information and assist with handing over successful projects to the project-delivery team.
Follow-up	Track tender deadlines, clarification requests, outstanding supplier information, internal approvals, and client submission requirements.
Reporting	Provide regular updates on tender status, upcoming deadlines, missing information, supplier responses, and completed submissions.

What the role will not be responsible for

This is a support and coordination position. The successful candidate will not be expected to independently approve technical designs, certify engineering calculations, program building-automation systems, perform commissioning, conduct site inspections, approve final pricing, or sign off contractual commitments. These responsibilities will remain with the authorised Australian technical and management team.

Essential requirements

The successful candidate should have:

• Approximately one to two years of experience in a relevant or similar role, such as estimating assistant, tender administrator, quantity-surveying assistant, construction administrator, project coordinator, procurement assistant, engineering administrator, or electrical/building-services support.

• Practical experience preparing spreadsheets, quotations, cost comparisons, tender documents, or project-administration records.

• Strong attention to detail and the ability to identify missing, inconsistent, or outdated information.

• Strong written and spoken English, with the ability to communicate professionally with suppliers, subcontractors, clients, and internal team members.

• Good working knowledge of Microsoft Excel, Word, Outlook, Google Workspace, or comparable office systems.

• The ability to manage deadlines, multiple tenders, follow-ups, and changing priorities.

• A reliable internet connection, suitable home-office setup, and the ability to work during agreed Australian business-hour overlap.

• A willingness to learn technical products, building-automation concepts, lighting-control systems, energy-management terminology, and the company’s internal procedures.

Desirable experience

This is a mid-level support role, not a senior estimator or independent project manager position. The successful candidate should be able to complete routine estimating and tender-support tasks with guidance, while escalating technical, commercial, or scope-related questions to the Australian team.

The following experience would be advantageous but is not mandatory:

• Construction, electrical, mechanical, engineering, architecture, facilities, or building-services experience.

• Experience supporting Australian construction or engineering businesses.

• Experience with tendering, quantity takeoffs, estimating, procurement, supplier pricing, purchase orders, variations, or subcontractor coordination.

• Experience reading construction drawings, equipment schedules, lighting layouts, specifications, or scope documents.

• Familiarity with construction or project-management platforms, cloud document systems, CRM platforms, or estimating software.

• Exposure to lighting control, building-management systems, energy-management systems, electrical controls, KNX, DALI, Dynalite, zencontrol, Optergy, NICE, or similar technologies.

• Experience working with Australian Eastern Time or other international clients.

Candidate profile

We are open to candidates who have worked in a similar support role and are capable of learning a new technical industry. The ideal person may come from a construction-estimating, quantity-surveying, engineering-administration, electrical-project, procurement, or tender-coordination background.

The candidate should be comfortable asking questions, following documented processes, checking details carefully, and escalating technical or commercial issues rather than making unsupported assumptions. Accuracy, reliability, organisation, and follow-through are more important than already knowing every building-automation product.