Civil Aviation Advisor/Project Coordinator

Under the Director of the Capacity Development and Implementation Bureau (D/CDI), the Field Operations Section (FOS) is responsible for the development, implementation, monitoring, evaluation and closing of Technical Assistance (TA) and Technical Cooperation (TC) projects.

It develops agreements and assists in developing country-specific as well as regional projects and programmes by identifying priority areas, developing objectives, activities and deliverables, setting time frames and specifying budgetary requirements.

The purpose of this project is to develop a Civil Aviation Master Plan (CAMP) for Angola. The CAMP will provide a comprehensive planning and implementation strategy for development of the civil aviation sector in the State, with special emphasis on economic and financial aspects. Moreover, the CAMP will serve as a supporting document in the process of donor funds mobilization for civil aviation projects and programmes.

Under the Direction of the Director, Capacity Development and Implementation, and in close collaboration with the Angola Civil Aviation Authority, the incumbent will act as Project Coordinator, achieving such results as:

1. In coordination with ANAC, prepare a detailed project work plan and submit it to ICAO within four (4) weeks of deployment.
2. In close coordination with ANAC and ICAO, draft a detailed project risk management plan containing all risks that need to be monitored as part of the project to be submitted with the abovementioned work plan.
3. Provide ad-hoc reports and activity summaries on specific activities as requested.
4. Monitor and oversee the work carried out by the project team.
5. Draft Job descriptions for other ICAO expert(s), as required. Coordinate and oversee their work (if applicable) to ensure successful completion of the project’s tasks, in accordance with the instructions of ICAO, and the policies regulations and budget governing the project.
6. Keep ICAO informed of the local security and working conditions, the progress achieved by the project and its staff, any difficulties and shortcomings encountered, and the actions taken or recommended to overcome them, and the actions taken at the project level to assist in the implementation of the ICAO instructions and policies applicable to the work of the project.
7. Reply promptly to correspondence and ensure that instructions received from ICAO are complied with by all members of the project.
8. Draft and submit the Project periodic Progress Reports (PPR) and Project Terminal Report (PTR) in accordance with the approved work plan.
9. Perform Project Coordinator tasks as per ICAO Field Staff Rules, Field Operations Manual, Administrative Manual, ICAO Procurement Code and other related documents.
10. Perform other related activities as may be required as Project Coordinator.

Deliverables:

• Work Plan report to be submitted to ICAO within four (4 weeks) from the start of the assignment.
• Job descriptions of the other ICAO expert(s), as appropriate.
• Periodic Project Progress Reports
• Project Terminal Report

Undertake development of the CAMP for Angola, in close collaboration with the other ICAO expert(s) and ANAC, achieving such results as:

1. Conduct a review of past studies, reports, government documents and ICAO Audit information for ANAC, including but not limited to:

   a) Civil Aviation Act

   b) Civil Aviation Policy

   c) Civil Aviation roadmap

   d) Existing national plans in the areas of Safety, Air Navigation, Security and Facilitation, Air Transport Economics and Environment, as well as other relevant studies and forecasts.

2. Carry out a review of the current state of civil aviation in Angola, assessing the below non-exhaustive components:

a) the statutory position for regulation and operation of civil aviation in Angola, assessing the civil aviation law as currently exists, regulations made under the law to regulate civil aviation operations;

b) the organizational structure of civil aviation management, including the Ministry, ANAC and other entities as may be required;

c) the operation of the nation’s airports and aerodromes;

d) air navigation system the current scale of aviation operations;

e) accident and safety record;

f) projected growth in air transport and general aviation operations;

g) proposed development plans for airports and the Air Navigation Services (ANS);

h) the manner in which civil aviation is administered, managed, regulated and operated;

i) economic policies related to civil aviation;

j) critical aspects of aviation security (AVSEC);

k) current implementation of the TRIP strategy;

l) aviation environmental policies.

3. Review the manner in which air transport services and operations are presently undertaken and the regulation of air transport operations and the extent and uptake under current air services agreements with other nations.

4. Review civil service employment, recruitment and training conditions and regulations and the effect on civil aviation staffing, recruitment, staff retention and training resulting from civil service regulations.

5. Review the recent financial performance of the administration, management and operation of civil aviation by the Government in Angola, separating where possible the financial performance of regulatory functions and operational functions. Review the manner in which capital and operating funding is provided for civil aviation administration, management, operation and development and the levels of funding provided over the past 5-year period. Determine the costs for service provision, rates and charges for service provision, and revenues received from civil aviation operations in recent years.

6. Based on the results of the above-listed, non-exhaustive, assessment activities, prepare a proposed comprehensive CAMP with the inputs of the other ICAO expert(s).

7. Submit the proposed CAMP report to ICAO and ANAC for review and feedback.

8. Based on comments from ICAO and ANAC, adjust and finalized the proposed CAMP.

9. Conduct a workshop to present the CAMP to ANAC and other State stakeholders as required.

Deliverables:

• Complete CAMP for Angola (which will include a section articulating all relevant requirements and regional/national plans under each of ICAO Strategic Objectives).
• Workshop for the presentation of the CAMP

Performs other related duties, as required.

As Project Coordinator, this position is responsible for coordinating all of the project activities towards the achievement of the project objective The Project Coordinator is expected to participate in the identification, and assessment of risks. In addition to developing a risk management plan and ensuring the project risks are being controlled throughout the project lifecycle.

The incumbent will report to the CDI Officer-in-Charge and work in close collaboration with the focal point nominated by ANAC and other counterparts as may be appropriate. The other ICAO expert project team members are reporting to the Project Coordinator.

Core Competencies:

Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks "outside the box"; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

Managerial Competencies:

Vision: Identifies strategic issues, opportunities and risks; clearly communicates links between the Organization’s strategy and the work unit’s goals; generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities.

Leadership: Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands.

Empowering Others: Delegates responsibility, clarifies expectations, and gives staff autonomy in important areas of their work; encourages others to set challenging goals; holds others accountable for achieving results related to their area of responsibility; genuinely values all staff members' input and expertise; shows appreciation and rewards achievement and effort; involves others when making decisions that affect them.

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Building Trust: Provides an environment in which others can talk and act without fear of repercussion; manages in a deliberate and predictable way; operates with transparency; has no hidden agenda; places confidence in colleagues, staff members and clients; gives proper credit to others; follows through on agreed upon actions; treats sensitive or confidential information appropriately.

Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Essential

University degree or equivalent professional qualifications in one or more of the major fields of civil aviation.

Desirable

Professional accreditation in project management (PMBOK or PRINCE2).

Essential

1. Minimum of ten years experience with a civil aviation administration at managerial level, responsible for planning of national civil aviation development or equivalent professional experience.

2. Substantial experience with multi-disciplinary policy and strategy formulation and planning in the civil aviation environment.

3. Familiarity with major economic and technological trends in civil aviation such as: commercialization of civil aviation organizations and airports; economic liberalization; satellite technologies; ICAO CNS/ATM concepts; and harmonization of air safety regulations.

4. Experience with civil aviation organization structuring and human resource planning and development, including manpower requirement assessments and planning of civil aviation training.

5. . Conversant with modern management principles and techniques as related to civil aviation management and the day-to-day operation of a civil aviation administration.

6. Familiarity with the needs of developing States; proven organizational, administrative and managerial ability and proven ability to foster good working relationships with department of civil aviation staff.

Desirable

• Previous experience in an ICAO technical cooperation project.
• Previous experience in leading a team for the development of a CAMP.

Essential

A good command of oral and written Portuguese or Spanish

Desirable

A good command of oral and written English

NO FEE

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION INTERVIEW MEETING, PROCESSING OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’BANK ACCOUNTANTS.