Commercial Fitout/Refurbishment Estimator

Key Responsibilities

Prepare accurate estimating mark-ups, cost plans, and client quotations in line with company pricing strategies and commercial objectives.
Review and validate estimates for buildability, scope, materials, labour, subcontractor requirements, sequencing, and overall cost accuracy.
Support the Sales team with complex, high-value, high-volume, and time-sensitive tenders.
Complete detailed quantity take-offs and verify project scope against drawings, specifications, contracts, schedules, and other tender documentation.
Define material, labour, subcontractor, equipment, and project requirements to ensure estimates are complete and commercially sound.
Prepare detailed Scopes of Work, Material Take-Offs, inclusions, exclusions, assumptions, and other estimating documentation.
Identify discrepancies, omissions, risks, and scope gaps and ensure these are addressed before submission.
Convert awarded projects into detailed production jobs, ensuring all relevant estimating and scope information is captured accurately.
Complete job set-up and provide a clear, comprehensive handover to the Construction/Production team.
Review construction outcomes, variations, costs, and lessons learned and feed relevant information back into future estimating and pricing.

Source and negotiate competitive pricing for materials, labour, equipment, plant, and subcontractor services.
Obtain, compare, and assess supplier and subcontractor quotations to ensure value, availability, quality, and compliance.
Prepare purchase orders and assist with monitoring supplier commitments, lead times, deliveries, and outstanding requirements.
Maintain accurate supplier, subcontractor, and pricing information to support efficient estimating and procurement.
Build and maintain strong working relationships with key suppliers and subcontractors.

Coordinate warranty, defects, maintenance, and post-project service requirements.
Assess reported defects and determine likely responsibility with reference to the NCC/BCA, project documentation, contractual requirements, and manufacturer specifications.
Prepare scopes, photographs, supporting documentation, and relevant information for Operations and site teams.
Maintain accurate warranty and defects records and assist with the timely resolution of outstanding items.
Support the business in investigating and resolving warranty, defects, and responsibility disputes.

Maintain current company and subcontractor certificates of currency, insurance documentation, licences, and compliance records.
Monitor expiry dates and proactively follow up renewals to ensure licences, tickets, certificates, insurance, and other compliance requirements remain current.
Prepare and maintain SWMS, inductions, White Card records, safety documentation, quality documentation, and other project compliance requirements.
Prepare subcontractor compliance packs, prequalification questionnaires, builder portal submissions, and related documentation.
Manage rejected or incomplete submissions and follow up with relevant parties through to acceptance.
Maintain accurate compliance registers and ensure documentation is readily accessible and up to date.
Assist with contract administration, variations, project documentation, and other commercial requirements as required.

Maintain the company vehicle and fleet register, including registrations, servicing, inspections, tolls, infringements, and associated records.
Coordinate fleet renewals, servicing, inspections, and other obligations to ensure requirements do not lapse.
Organise and maintain project documentation, including drawings, specifications, contracts, scopes, purchase orders, variations, correspondence, and close-out records.
Maintain accurate registers, trackers, filing systems, and project databases.
Liaise with site teams, suppliers, subcontractors, builders, and internal stakeholders to resolve documentation, estimating, procurement, and project-related issues.
Ensure information is accurately recorded, controlled, and communicated throughout the project lifecycle.

Bluebeam experience is essential.
Minimum 2 years’ Australian construction experience; 5+ years’ production estimating experience preferred.
Proven experience in commercial fitout, refurbishment, or construction estimating.
Strong skills in quantity take-offs, estimating, cost plans, tenders, Scopes of Work, and client quotations.
Strong understanding of materials, construction methods, sequencing, labour, procurement, and project costs.
Experience with subcontractor procurement and contracts administration, including compliance, insurance, prequalification, and documentation.
Sound knowledge of Australian construction practices, NCC/BCA, drawings, specifications, and contracts.
Highly organised, commercially aware, and detail-focused, with the ability to manage multiple priorities and deadlines.
Proactive and self-motivated, with the ability to work independently and across Sales, Estimating, Procurement, Operations, and Construction.
Experience with Knack, Orbis Nexvia, and HubSpot desirable; willingness to learn required.
Strong written and verbal communication skills and ability to work effectively with clients, builders, subcontractors, suppliers, and internal teams.