Commissioning Documentation Specialist

WHO WE ARE

Paladin is a boots-on-the-ground solutions partner for building owners. We focus on three key services:

• Building Commissioning
• Direct-to-Owner Engineering for Mechanical, Electrical, and Plumbing Systems
• Sustainability Consulting

Paladin exists to steer successful outcomes by serving building stewards. To fulfill this mission, we focus on sustainability consulting to define aspirational goals, engineering to develop the ways to achieve those goals, and commissioning to verify those goals are achieved. We are emission-reduction focused looking to pragmatic applications of technology and practice in support of building excellence. Our values reflect the team and culture enabling us to improve ourselves, our customers, and our communities one step at a time.

ABOUT THE ROLE

Paladin is seeking an enthusiastic Commissioning Documentation Specialist to support the Paladin, Inc. team in day-to-day operations. As a Commissioning Documentation Specialist, you will be responsible for coordinating and completing project deliverables. In addition, you will be assisting with project administration and project coordination.

This is a full-time position in our Lexington, KY office.

WHAT YOU’LL DO

• Review subcontractor, contractor, and commissioning team documents to identify incomplete or inconsistent information
• Project administration duties, such as documentation management, data entry, project reporting, and meeting coordination
• Maintain project documentation and tracking systems to organize records, monitor document status, and ensure project information is current, accessible, and properly maintained
• Assist with the development of presentations, reports, and case studies
• Review subcontractor, contractor, and Cx team documents to identify incomplete or inconsistent information
• Track task lists, deliverables, and deadlines in coordination with each project
• Pull, populate, polish and deliver documentations from various construction information management platforms
• Collaborate with cross-functional teams to meet client deliverables
• Deliver documents that are well-written, technically accurate, and well-formatted
• Documentation control and manage electronic and physical filing systems
• Assist in the continuous improvement of Cx procedures and templates

• Duties will be added, removed, or modified as necessary

WHAT WE’RE LOOKING FOR

• Bachelor’s degree in Business Administration, Environmental Science, Engineering, Construction Management, or related field
• Minimum of three (3) years of related experience in A/E/C industry
• High level of attention to detail to ensure accuracy and excellent organizational skills
• Experience with Microsoft Office (Excel, Word, Powerpoint, Outlook, Forms, Teams)
• Ability to work on multiple tasks with minimal supervision while planning, scheduling, and completing tasks within established deadlines
• Strong and professional verbal and written communication skills including spelling and grammar
• Ability to complete mathematical calculations such as unit conversions, scaling, percentages, and averages
• Ability to be proactive and take initiative
• Project management experience is a plus
• Experience with A/E/C industry specific software is a plus (Deltek, Procore, eCommunications, Autodesk Building 360, and similar programs)
• A valid driver’s license and reliable transportation
• Ability to pass background check to work with correctional facilities and primary and secondary educational facilities

PHYSICAL REQUIREMENTS

• Extended periods of time working on a computer and computer accessories (keyboard, mouse, etc)
• Local travel for client meetings or to job sites <10%

WHAT WE OFFER

• Medical, Dental, and Vision Insurance
• Flexible Spending Account and Dependent Care Reimbursement Account
• Company-paid Short-Term Disability, Long Term Disability, and Life Insurance
• 401(k) with company match
• Cell phone reimbursement
• 13 Paid Holidays and a generous PTO policy

Paladin, Inc. is an Equal Opportunity Employer. Your application will be considered regardless of race, color, national origin, age, disability, gender, sexual orientation, gender identity or expression, marital status, or veteran status. You must be legally authorized to work in the U.S.