Company Licensing Specialist

Company Licensing Specialist

Are you an organized professional who pairs exceptional communication with a sharp eye for detail? We’re seeking a Company Licensing Specialist who excels at untangling complex records, reconciling data discrepancies, and collaborating with cross-functional teams and the public to keep critical licensing operations running smooth. If you thrive on organizing information, mastering core office tools, and guiding team members to success, step into the role of Company Licensing Specialist!

FT / PT Status – Full-Time
Benefits Eligibility – This position is eligible for a full benefits package.
Salary – $15.87 - $29.79 Hourly Wage
Remote Work / In-Office – Hybrid
Recruiter – Victoria Trujillo | victoriatrujillo@utah.gov
Application Deadline – November 17, 2026*

*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

Key Responsibilities

Responsibilities of the Company Licensing Specialist include:

• Download, sort, and upload documentation from the Uniform Certificate of Authority Application database into department databases
• Review basic changes in company details and provide high level summaries of changes
• Prepare standardized licenses and internal approval documents for review
• Assist in taking phone calls from company contacts

• Prepares and/or processes documents; reviews documents for accuracy and completeness; reconciles discrepancies; makes needed adjustments; updates information and/or evaluates against policy; compares elements for consistency or logical relationships, etc.
• Writes or drafts correspondence, reports, documents and/or other written materials.
• Types and prepares reports or other written materials from source documents, transcription, etc.
• Retrieves data found in databases to generate requested reports.
• Assists the public and others to locate, view, or assemble filmed, scanned, or archived documents and/or information.
• Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers.
• Verifies data entry by comparing the source document against input data, utilizing automated verification system, using dual entry or other verification technique.
• Maintains and/or creates files or record keeping systems. Sorts, labels, files and retrieves documents, or other materials.
• Lead or functionally supervise staff; delegate work assignments, monitor/review quality of work, schedule staff, provide technical assistance or training, and/or provide input on performance appraisal, hiring and discipline.
• Reviews cases, applications, files, records, etc., to determine action to be taken.

Qualifications

Minimum Qualifications:

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• The ability to listen to and understand information and ideas presented through spoken words and sentences.
• The ability to read and understand information and ideas presented in writing.
• The ability to communicate information and ideas in speaking so others will understand.
• The ability to communicate information and ideas in writing so others will understand.
• Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Talking to others to convey information effectively.
• Understanding written sentences and paragraphs in work related documents.
• Knowledge of software applications, including Microsoft Office or Google Suite.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• The ability to identify and understand the speech of another person.
• The ability to speak clearly so others can understand you.
• Communicating effectively in writing as appropriate for the needs of the audience.
• The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).

Preferred Qualifications:

• Understanding of the insurance industry, insurance companies, or Utah Code familiarity
• Working with auditing software to track previous company actions and tracking Department actions
• Experience with invoicing, data entry, accounting, audits, or maintaining notes

About the Role

Location – Taylorsville State Office Building
4315 S 2700 W
Taylorsville, Utah, 84129
United States
Background Check Required – Yes
Drug Test Required – No
Schedule Code – B - Competitive Career Service

Why You Should Join Our Team
In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency
The Utah Insurance Department's mission is to foster a healthy insurance market by promoting fair and reasonable practices that ensure available, affordable and reliable insurance products and services. To learn more about the Utah Insurance Department, click here.

EEO Statement
The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.