Compliance & Mobilisation Coordinator | AU Client | WFH

Mobilisation is one of the most time-critical, compliance-intensive workflows in the mining and resources sector. This is your chance to own it.

THE ROLE

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This is a senior administrative role embedded in the mobilisation function of an Australian business that deploys personnel to major mining sites including BHP, FMG, Rio Tinto, and Roy Hill. You will manage the full documentation and coordination chain — from compliance uploads and medical bookings through to inductions, site access, and travel — ensuring every person is cleared, booked, and briefed before they set foot on site. The volume is real, the deadlines are firm, and the consequences of errors are immediate.

WHAT YOU WILL DO

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• Upload personnel compliance tickets and credential documentation into major mining client portals, ensuring every record is accurate, complete, and submitted on time.

• Book pre-employment medicals for mobilising personnel, coordinating with providers and tracking completion against hard mobilisation deadlines.

• Send and manage online induction communications to personnel, tracking completion status and following up proactively where items remain outstanding.

• Request and process site access approvals through client portals once all compliance and induction requirements are verified and confirmed.

• Coordinate flight bookings for personnel and compile clear, complete travel itineraries communicated in full before departure.

• Maintain accurate, complete compliance records across every active mobilisation job, ensuring all documentation is correctly entered and verified before personnel depart.

• Attend daily video meetings with the Lead Mobilisation Coordinator to report progress, surface blockers, and receive direction on priority tasks.

WHAT YOU BRING

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• Strong proficiency in Microsoft Excel at a functional data-entry level, including copy-paste and drag functions applied accurately across high volumes of records.

• Demonstrable experience managing large volumes of documentation, data entry, and correspondence with consistent accuracy and an uncompromising approach to deadline adherence.

• Exceptional attention to detail — you understand that a missed field or incorrect entry in a compliance portal is not a minor error; it is a rejection that delays a person's deployment.

• Clear, professional written and spoken English, with the confidence and communication standard required for daily video meetings with an Australian management team.

• A quiet, dedicated home workspace free from background noise and interruption, with a minimum of two large monitors available for day-to-day use.

• The ability to start no later than 9:00 AM AWST Monday to Friday, with genuine flexibility to respond to urgent tasks outside standard hours on an ad hoc basis, including occasional short-notice weekend requirements.

WORK ARRANGEMENT

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This is a full work-from-home role. You will work from your own home office.

WHY STAFF X

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Staff X is a certified Great Place to Work employer in the Philippines for multiple consecutive years. Benefits include:

• HMO health insurance

• Dental plan

• Company-provided laptop or desktop computer

• Free training and professional development policy

• Regular social events and team activities

• Employee wellness program

• Exposure to clients in Australia, the US, and the UK

Staff X offers long-term, stable employment with genuine career growth.

COMPENSATION

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Competitive salary commensurate with experience, plus the full Staff X benefits package.

COMMITMENT

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This is a full-time, dedicated role. The client and Staff X invest heavily in onboarding, training, and integrating this person into a long-term team. We are looking for someone who is ready to commit fully, not someone exploring a side arrangement, managing multiple clients, or running parallel freelance work. If you are currently freelancing and not ready to step into a single dedicated role, this is not the right opportunity for you. If you have a full-time job and are looking for a second income, please do not apply. The right person for this role genuinely wants a stable, long-term career with a single employer who invests in their growth. This is a permanent position. We hire people we intend to keep for years, not months.

APPLY NOW

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Send your resume to [email protected] to be considered for this role. Use "Mobilisation Coordinator" as your subject line and include a brief note in your email describing your experience with compliance documentation or workforce coordination.