Legal Operations Coordinator (US Client)

Job Description LEGAL OPERATIONS COORDINATOR ABOUT THE ROLE Embark on a transformative journey with a global leader advancing renewable energy, transportation decarbonization, and innovative climate solutions. We are seeking a strategic and execution-oriented Legal Operations Coordinator to join our expanding global business. As a key member of the Legal Team, you will play a critical role in helping the department efficiently scale integrated processes with a strong focus on continuous improvement, corrective action, and operational excellence. You will support the implementation and optimization of a new Contract Lifecycle Management (CLM) system that integrates with other mission-critical business software. This newly created position is designed to enhance the legal department's impact through CLM optimization, data integrity, and integration accuracy to streamline contract execution workflows. You will partner closely with Trading, Commercial, Carbon, and Shared Services teams, requiring both high-level operational coordination and hands-on initiative. This is a full-time, remote-eligible position reporting to the General Counsel (Head of Legal). Candidates who can work within Eastern Time Zone hours are preferred to facilitate collaboration with international partners. WHAT YOU'LL DO Contract Lifecycle Management & Process Improvement Hands-on experience implementing and optimizing complex software and integrated systems, preferably with AI tools such as Perplexity, Claude, and Gemini. Experience managing CLM platforms integrated with systems such as Salesforce, ETRM platforms, DocuSign, Google Docs, and other business applications. Experience with IntelAgree is a plus. Streamline workflows, manage feedback loops, and ensure tasks are completed efficiently while driving continuous improvement. Provide operational and contract management support throughout the contract lifecycle, including: Intake form and template updates Document generation Data entry Creation of automated processes Improvement of existing workflows Track project progress, identify required resources, and maintain timelines for legal initiatives. Proactively identify and implement improvements to contract management processes by leveraging CLM capabilities. Collect, analyze, and interpret data to generate actionable insights, track key performance metrics, and make strategic recommendations. Ensure all legal operations, template updates, and automated workflows comply with U.S. data privacy standards and corporate compliance guidelines. Act as a critical operational partner for the U.S.-based legal team by proactively communicating workflow progress, data integrity concerns, and potential bottlenecks before they escalate. Serve as an operational ambassador during the rollout of the IntelAgree contracting platform by gathering user feedback and translating it into actionable system optimization plans. Own the department's objective of improving contract turnaround times through process optimization and operational efficiencies. Attend weekly cross-functional office hours with various business teams to gather feedback, facilitate collaboration, and consolidate recommendations into process improvement initiatives. Utilize Excel, Google Slides, and AI tools to transform raw system data into clear performance dashboards and executive summaries. Contract Compliance & Risk Management Ensure legal operations run smoothly by maintaining contract compliance with approved templates and facilitating approval processes for high-risk, non-standard terms. Proactively identify issues through data analysis and escalate contract provisions that may introduce legal, operational, or credit risks. Collaborate effectively with legal team members and cross-functional stakeholders while maintaining professional communication. Maintain a working knowledge of standard contract provisions and risk management practices. Requirements ABOUT YOU Qualifications & Experience 5+ years of experience in legal operations, project coordination, or process management within a high-growth or global corporate environment. Independent, self-directed learner with the ability to absorb training materials, learn new systems quickly, seek external resources, and build expertise efficiently. Strong technical expertise in: Contract Lifecycle Management (CLM) systems Integrated software platforms Data mapping AI-enabled business applications Project management tools such as Confluence, Asana, and Linear Excellent judgment and intellectual curiosity with a solutions-oriented mindset. Strong interpersonal skills and a customer-service approach when supporting internal stakeholders. Ability to communicate complex operational changes clearly to diverse audiences. Exceptional written and verbal English communication skills with the ability to provide strategic operational recommendations to U.S. leadership. Demonstrated commitment to U.S. data privacy standards, including expertise with: Secure VPNs Multi-factor authentication (MFA) Enterprise password management tools Proven ability to work effectively in fast-paced, entrepreneurial environments while managing multiple priorities and deadlines across global schedules. Requirement for a secure, dedicated home office setup, including: Primary and backup internet connections Power backup solutions (UPS and/or generator) Highly organized and analytical mindset with the ability to transform complex data into structured operational frameworks. Exceptional active listening and stakeholder management skills, with the ability to navigate differing perspectives and remain solution-focused. Familiarity or certification in structured process methodologies, SOP development, continuous improvement frameworks, or ISO-related systems is highly preferred. Intermediate to advanced proficiency in: Microsoft Excel Microsoft PowerPoint Google Sheets Google Slides Bachelor's degree required. Relevant certifications are a plus but not required. HOW WE DEFINE SUCCESS Success in this role is measured by your ability to transform the legal department into a high-efficiency function that supports global growth through operational excellence, data-driven decision-making, and seamless cross-functional collaboration. Within the First 30 Days Complete comprehensive training on the company's business model, customer segments, and climate-focused products and services. Complete IntelAgree University coursework and participate in live post-go-live working sessions. Build foundational relationships with key stakeholders across departments to understand operational challenges and priorities. Conduct a discovery phase to identify bottlenecks within the current contract lifecycle process. Audit the existing legal technology ecosystem, including IntelAgree, Salesforce, DocuSign, and Google Docs, to understand data flows and integration points. Within the First 90 Days Develop a phased roadmap for CLM optimization, integration validation, and future scalability. Collaborate with subject matter experts (SMEs) and stakeholders to design process improvement initiatives. Support initiatives that promote diversity, equity, inclusion, and belonging (DEIB) within legal operations workflows. Standardize approval processes for high-risk, non-standard contract terms and establish clear escalation pathways. Within the First 6 Months Establish yourself as a trusted Subject Matter Expert (SME) in legal technology and process optimization. Launch a low-risk execution workflow that enables autonomous processing of routine legal documents and increases team efficiency. Within the First Year Achieve measurable reductions in contract cycle times through CLM adoption, workflow automation, reporting enhancements, and document generation tools. Establish a mature legal analytics program utilizing trend analysis to support strategic decisions related to staffing, risk management, and technology investments. Position the Legal Operations function as a center of excellence known for streamlined workflows, stakeholder satisfaction, and a culture of continuous improvement. COMMITMENT TO DIVERSITY, INCLUSION, AND EQUITY We are an equal opportunity employer committed to creating an inclusive environment where diverse perspectives lead to stronger solutions. We welcome applicants regardless of race, color, religion, national origin, gender, gender identity or expression, age, sex, pregnancy, marital status, ancestry, disability, military or veteran status, sexual orientation, genetic information, or any other characteristic protected by applicable law. Benefits Why Join Us? Healthy, supportive, and conducive work environment (Great Place to Work™ Certified for three consecutive years!) Work with an innovative company delivering cutting-edge solutions across multiple industries Lead a team in a fast-paced, high-growth environment Competitive salary with opportunities for career advancement Collaborative, forward-thinking work culture 21 leave credits plus all client-based holidays HMO coverage with dependent benefits Exposure to world-class leadership from both local and international supervisors Ready to take your sales career to the next level? Apply now!