Conflicts and Intake Analyst

Nilan Johnson Lewis is a women-owned law firm with an innovative, team-based approach to the practice of law. We seek people who are dedicated to building the strongest possible law firm through deep and unique partnerships with clients. If you desire a professional atmosphere with a culture that emphasizes excellence, superior client service, long-term investment in client relationships, and teamwork, our firm is for you.

We seek a detail-oriented professional to help safeguard the interests of the Firm and its clients as a Conflicts and Intake Analyst. The ideal candidate brings strong analytical skills, sound judgment, and can be trusted with sensitive and confidential information. As a member of the Firm’s administrative team, you will:

Responsibilities:

• Administer the Firm's conflict-of-interest process, including running conflict searches for all new business in the Firm's conflicts database.
• Analyze and communicate search results to attorneys, identifying potential conflicts and recommending a path to resolution; research corporate affiliations and relationships using online databases.
• Work collaboratively with attorneys, the Firm's General Counsel, and other firm personnel to identify and resolve potential conflicts.
• Draft engagement letters, conflict waivers, and ethical screen memoranda from the Firm's approved templates for attorney review and finalization; coordinate with IT on ethical wall requests.
• Partner with Human Resources to screen incoming attorneys and staff for ethical or business conflicts prior to hire.
• Set up and maintain client and matter records in the accounting system to support accurate billing and reporting that comply with Firm policies, gathering necessary information from attorneys and legal administrative assistants before matters are opened.
• Maintain client intelligence and historical data to support revenue reporting and fee arrangement analysis, and to improve the intake process.
• Assist with the ongoing review, reconciliation, and clean-up of the Firm's existing client/matter and conflicts database.
• Train new attorneys and legal administrative assistants on conflict-check procedures and Firm policies and serve as a day-to-day resource for procedural and policy questions.
• Prepare specialized reports on conflicts and intake activity, and support testing, upgrades, and enhancements to conflicts and intake systems.

Qualifications:

• Bachelor's degree, or an equivalent combination of education and experience, and a minimum of two years of experience in a law firm conflicts department or a related legal or professional-services role.
• Experience with SurePoint (preferred) or similar conflicts and intake management software or demonstrated ability to learn Firm systems quickly.
• Working knowledge of professional responsibility and legal ethics rules pertaining to conflicts (e.g., ABA Model Rules of Professional Conduct or applicable state rules), a plus.
• Strong analytical skills, with the ability to review and interpret complex conflict search results and to think critically, independently, and decisively.
• Excellent attention to detail and the ability to manage multiple tasks and projects while producing accurate work in a high-volume, fast-paced environment.
• Strong interpersonal, oral, and written communication skills, with the ability to translate complex issues into simple concepts for audiences at all levels of the Firm.
• Ability to take initiative, adapt to changes in workflow and procedures, and independently drive issues to resolution.
• Commitment to maintaining a high level of confidentiality and providing excellent customer service.
• Collaborative, team-oriented approach to working with others.
• Proficient with Microsoft Office (Word, Excel) and database applications.

Work Environment:

This is a full-time, non-exempt position with potential for hybrid working opportunities.

Compensation:

We are committed to providing salary ranges for all open positions. Please note that the specific compensation for this role will be determined based on your experience, qualifications and internal equity considerations.

The salary range for this position is: $60,000-$80,000. This range reflects the base pay for this position. We have other benefits associated with this position which are listed below.

Benefits:

• Competitive Compensation Package
• Medical, Dental, and Vision Insurance
• Paid Time Off
• 401(k) Employer Match and Profit Sharing

How to Apply:

If you are interested in this position, we encourage you to apply!

Please upload your resume and cover letter along with your application. For assistance with the application process, or for accommodations, please contact HR@nilanjohnson.com.

Please note that Nilan Johnson Lewis is not currently accepting submissions from recruiters or third-party agencies for this opening.

Nilan Johnson Lewis is an equal opportunity employer committed to creating a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, disability status, protected veteran status, national origin, or any other characteristic protected by law.