Construction Billing Specialist/Project Accountant

About Us:

Level 3 Audio Visual is a full-service AV integration company that is on a mission to transform how organizations engage with AV technology. We deliver customized solutions and provide comprehensive support to ensure our clients’ AV systems elevate their communication and collaboration. As we continue to grow, we’re seeking passionate professionals who are ready to innovate and help drive the future of the AV industry.

About The Position:

The Construction Billing Specialist/Project Accountant plays an important role in supporting the financial administration of our enterprise customer projects. This position is responsible for customer billing, accounts receivable activities, forecasting, project setup, subcontractor administration, and other accounting support.

The ideal candidate is a self-starter who is highly organized, detail-oriented, proactive, and customer-service focused. This individual should be comfortable managing multiple priorities, working independently with minimal supervision, and partnering across Accounting, Finance, Project Management, and customer-facing teams.

What You'll Do

Customer Billing & Accounts Receivable

• Manage assigned customer accounts and billing activities.
• Own billing activities for assigned enterprise customers.
• Communicate directly with customers regarding billing and other administrative requests.
• Monitor Accounting and Billing email communications and respond to requests as appropriate.
• Anticipate customer billing requirements and proactively obtain the documentation needed to invoice accurately and on time.
• Create new projects and enter sales orders in NetSuite ERP.
• Research, report, and resolve billing discrepancies.
• Administer and process customer change orders.
• Participate in weekly Project Management meetings to gather information needed for accurate and timely billing.

Forecasting

• Prepare monthly billing forecasts for assigned projects and customer accounts.
• Maintain and update project billing forecasts.
• Complete special forecasting reports and analysis as requested.

Subcontractor Administration

• Support the onboarding of new subcontractors.
• Maintain accurate and up-to-date subcontractor documentation.
• Process subcontractor purchase order requests.
• Reconcile subcontractor sales quotes against customer quotes.
• Issue subcontractor purchase orders.
• Identify when internal change orders are required and coordinate their processing.
• Research and resolve subcontractor-related questions or discrepancies as needed.

Accounting & Finance Support

• Assist with international tax-related activities, including audits, reconciliations, and research.
• Process unearned revenue and other assigned month-end activities.
• Support the onboarding of new customers.
• Create and maintain process documentation.
• Conduct project research as requested by the Accounting or Finance teams.
• Prepare job-costing templates and complete assigned costing activities in Excel.
• Provide backup billing support for unassigned customer accounts and other accounting needs.
• Partner with team members on special projects and other business needs as assigned.

What We're Looking For

• 2+ years of related accounting, finance, billing, or accounts receivable experience.
• Strong attention to detail and a high level of accuracy.
• Ability to manage large-volume data entry and detailed financial information.
• Advanced Microsoft Excel skills, including VLOOKUP, XLOOKUP, PivotTables, and multi-tab workbooks.
• Proficiency with Microsoft Word, Outlook, and other Microsoft Office applications.
• Strong written and verbal communication skills.
• Ability to work effectively in a fast-paced environment while maintaining accuracy.
• Highly organized with the ability to manage multiple priorities and deadlines.
• Flexible and adaptable as business and customer needs evolve.
• Ability to work independently while collaborating effectively across teams.
• Experience with NetSuite or another ERP system is preferred.
• Accounting degree preferred but not required.

Work Environment

• Regularly sitting and/or standing at a computer for extended periods.
• Ability to travel to the Mesa office as needed.

Level 3 Audiovisual is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Level 3 Audiovisual participates in the E-Verify Program where and as required by law.

Please note that all legitimate communication from our team will only come from platform generated emails or from email addresses ending in @l3av.com. We will never request software downloads, financial information, or login credentials at any point in our interview or hiring process.