Construction Estimator/Admin

Job Title: Construction Estimator/Admin

Location: Remote (Philippines) – Supporting Australian Operations

Employment Type: Full-Time

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About the Role

We are seeking a highly skilled and detail-oriented Construction Estimator/Admin to join our team and support Australian construction, building, and shopfitting clients. This is a permanent remote role ideal for an experienced estimating professional with strong expertise in reading construction plans and drawings, M2-rate estimating, and construction programming.

In this role, you will be responsible for producing accurate cost estimates, building out construction programs, and coordinating projects end-to-end — communicating directly with clients, project managers, trades, site managers, and landlords/incumbent contractors to keep estimates and on-site execution aligned. This position is well suited for someone analytical, organized, and confident managing multiple jobs simultaneously while maintaining exceptional accuracy under industry pressure.

Key Responsibilities

• Read and interpret construction plans/drawings to produce accurate cost estimates
• Estimate project costs using M2 rates when provided
• Draw up construction programs, including trade on-site dates, pre-start/commencement dates, and handover schedules
• Coordinate and run projects, communicating directly with clients to confirm scope and ensure estimates reflect accurate project detail
• Liaise with project managers, trades, site managers, landlords, and incumbent contractors throughout the estimating and project lifecycle
• Drive pre-start requirements, including site inductions
• Manage multiple jobs and estimates concurrently, prioritizing effectively under deadline pressure
• Maintain accurate estimating and administrative records across Excel and accounting systems
• Track project timelines against construction programs and flag scheduling risks proactively
• Prepare and update cost breakdowns and estimate documentation for internal and client review
• Support internal staff with accurate estimation data to inform project decisions
• Respond promptly to client and trade queries related to estimates and project scheduling
• Identify and escalate discrepancies between plans/drawings and on-site requirements
• Maintain organized, audit-ready records of estimates, correspondence, and program revisions
• Contribute to process improvements in estimating and project-coordination workflows

Qualifications & Requirements

Required

• Bachelor's degree in Construction Management, Quantity Surveying, Engineering, or a related field (or equivalent industry experience)
• Minimum 3 years of experience as an Estimator/Admin (or similar) within an Australian construction, building, or shopfitting firm
• Strong expertise reading and interpreting construction plans/drawings
• Demonstrated ability to estimate using M2 rates when provided
• Experience drawing up construction programs (trade dates, pre-start, commencement, handover)
• Proven ability to run and coordinate projects, including direct client communication
• Strong Microsoft Office skills, particularly Excel, plus familiarity with accounting/business systems
• Excellent written and verbal English communication skills
• Ability to work independently, manage competing priorities, and meet deadlines across multiple jobs
• Exceptional attention to detail and analytical skills

Nice to Have

• Prior experience as a project coordinator or assistant PM in a construction setting
• Familiarity with construction estimating software
• Experience working on Australian shopfitting or commercial fit-out projects

Key Competencies

• High level of accuracy and technical competence
• Strong analytical and problem-solving abilities
• Excellent organizational and time management skills
• Ability to manage multiple client engagements simultaneously
• Proactive and results-oriented approach
• Commitment to continuous improvement
• Effective collaboration and communication in a remote work environment

What We Offer

• Permanent Work From Home setup
• Stable, long-term full-time opportunity
• Competitive compensation package
• Guaranteed 13th-Month Pay
• Company-issued laptop and necessary work equipment
• Comprehensive HMO coverage, including dental and life insurance
• 18 Paid Vacation Leaves and 6 Paid Sick Leaves annually
• Paid Birthday Leave, plus a birthday cake celebration
• Tenure-based incentives and quarterly employee rewards
• Complimentary meal provided every first Friday of the month