Contract Administration Specialist

Apply Job Type Full-time Description Reports to : Director, Grants & Contracts Location : Remote Worker, US Only Why Sabin: Our mission is to make vaccines more accessible, enable innovation and expand immunization across the globe. We seek a future free from vaccine-preventable diseases. We are an innovative, collaborative, and engaged team that values accountability, teamwork, partnership, and driving impact. We are vaccine champions improving lives through immunization. Sabin staff, management, and the Board of Trustees are committed to ensuring that fairness, integrity, and opportunity remain at the core of how we operate. Position Summary: The Contract Administration Specialist will serve as a key member of Sabin’s Grants & Contracts Management (GCM) team, supporting the Research & Development (R&D) program with a particular focus on administering United States Government (USG) prime contracts. This role will work closely with the Director, Grants & Contracts to ensure compliance with funder requirements and contribute to the preparation of contract-related documentation including, but not limited to, requests for approvals, modifications, and subcontract documentation. This position offers the opportunity to build expertise in USG contract administration within a collaborative, mission-driven environment. Key Responsibilities: Support the drafting, review, and editing of contract-related documentation for U.S. Government (USG) prime contracts, including requests for subcontracting approvals and modifications to prime awards Coordinate with Program Management, Subject Matter Experts, and Finance teams to gather required details and documentation to support timely submission of requests to funding agencies Assist with ensuring compliance with applicable regulations and prime contract terms and conditions Contribute to the preparation and negotiation of subawards, subcontracts, and consultant agreements, ensuring alignment with prime award requirements Track and monitor the status of contract actions, including approvals and modifications, helping to ensure deadlines are met Maintain organized contract files and documentation to ensure audit readiness and internal tracking Provide general administrative and operational support to the GCM team as assigned Requirements Minimum of 4 years of relevant experience required. Experience supporting contract management in a biomedical research and development environment strongly preferred. Working knowledge of or experience with Federal Acquisition Regulation (FAR), agency supplements, and/or 2 CFR 200 Uniform Guidance preferred Demonstrated computer proficiency, including Microsoft applications (Excel, Outlook, PowerPoint, Teams, Word, SharePoint), Adobe Acrobat, Zoom video conferencing, and conducting internet searches Salesforce experience or similar software preferred Smartsheet experience or similar software preferred Excellent communication and diplomacy skills (active listening, writing, speaking) Strong attention to detail, ability to manage complex tasks, process information quickly, analyze, and solve problems; and ability to work independently Highly organized, flexible, dependable and able to prioritize competing demands to meet deadlines in a fast-paced environment Strong interpersonal skills; ability to work across the organization, building strong relationships with colleagues over geographical distance Listens carefully to feedback and comments and adapts plans and actions accordingly Must demonstrate interest in furthering Sabin’s mission Superior service orientation Other: Subject to a criminal background investigation Request for three professional references Verification of education/degrees Sabin’s philosophy is to ensure fair, unbiased, equitable, competitive compensation and benefits. Using benchmarking and salary survey data, the annual salary for this position ranges from $70,000 - $85,000. The exact compensation may vary based on skills, experience, training, and certifications/degree. As a grant-funded organization, Sabin actively seeks funding for existing and new programs. Sabin provides a comprehensive benefits package that includes medical, dental, and vision coverage, as well as flexible spending accounts. Eligible employees receive flexible vacation and sick leave, along with employer-paid life and disability insurance. The organization observes 11 federal holidays and an end-of-year winter break. Sabin also offers an employer-matching 401(k) plan. Sabin is an Equal Opportunity Employer. All applicants will be considered for employment without attention to their race, color, religion, national origin, ancestry, age, disability or genetic information, sex (including gender identity, pregnancy or sexual orientation), marital status, veteran status, or any other characteristic protected by applicable federal, state or local laws. Salary Description $70,000 - $85,000