Contract Management Spv (DOAS)

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Job Title:

Contract Management Spv (DOAS)

Agency:

Department of Administrative Services

Job Requisition ID:

JR0000005858

Shift:

Not Applicable (United States of America)

Compensation Details:

$66,000 - $76,000

Job Description:

GENERAL DESCRIPTION:

The Department of Administrative Services is the State of Georgia’s enterprise solution for human resources administration, risk management and state purchasing. Through the efforts of our employees, we provide enterprise leadership, business services and solutions to help state entities improve organizational efficiency, workforce performance and policy compliance. With over $5 billion dollars of spend under management, the State Purchasing Division, is tasked with managing the development of the state procurement policies, strategic sourcing for state entities and ensuring that procurement professionals are both educated and compliant with current regulations.

The Contract Management Supervisor will lead all post-award activities for the Goods, Services, and Information Technology categories. The contract management function provides a vital role in assuring adequate performance of all contract offerings provided to end users through DOAS led sourcing activities. The position will assist in establishing performance guidelines for awarded suppliers, conduct regular checkpoints to validate achievement of performance targets and maintain productive relationships with agency end users and suppliers. Reporting to the Contract Management Group Manager and working alongside the Goods, Services and IT sourcing units, the position will assist in the management of contracts that align with solicitation documentation and solicit feedback from state entities and other end users to ensure satisfaction with the goods and services as outlined in the contract. In addition to the primary duties outlined, this position will assist with leading the statewide contract marketing strategy for all assigned categories.

Supervises, guides, or instructs the work of assigned staff. Plans and executes procurement strategies designed to maximize customer satisfaction and minimize cost. Develops and maintains effective working relationships with internal and external stakeholders. Manages category and supplier performance. Serves as a subject-matter expert.

Job Responsibilities:

• Assist with the development, communication, and implementation of the agency procurement strategy; assists in setting contract management strategy based on overall procurement objectives, customer needs, supply market dynamics, technological changes in the marketplace, and other relevant factors; assists in managing all assigned Statewide Contracts and contract activities, including development, marketing, and supplier performance assurance
• Participate in and provide oversight of the implementation of new Statewide Contracts
• Assist with maintaining contractual records and documentation such as receipt and control of all contract correspondence, statewide contract information sheets, contractual changes, status reports and supports the capture of all documents related to contract renewals, extensions, and amendments in the State's procurement system
• Serve as the point of contact for customers on contractual matters; act as contractual “middleman” between end users and suppliers, ensuring timely review and approval/reconciliation of variations; review contractual performance of both parties to ensure compliance with terms and identify conflicts or changes requiring resolution throughout the life of the contract
• Develop negotiation strategies and negotiate with statewide contract suppliers to amend Statewide Contracts during the lifecycle of the statewide contract based on supplier feedback and market analysis
• Foster relationships with agencies, other key stakeholders and suppliers to ensure that agencies and other end users are receiving needed goods and services while ensuring suppliers have all necessary support to achieve successful performance
• Assist with quarterly reconciliations of supplier spend data to ensure accurate collection of all administrative fees
• Identify emerging and shifting agency needs and provide information to solicitation-focused units for future sourcing activities
• Establish schedules and checkpoints to ensure vendor performance and accountability
• Educate agencies on beneficial offerings and solicit end user feedback to drive improvement efforts
• Establish work plans and identify key members to collaborate with for the solicitation team; compiles, analyzes, and reports established contract management metrics data
• Serve as a central point of contact for customers and statewide contract suppliers; establishes and maintains effective communication and working relationships with customers and suppliers; ensures customer service standards are met in all contract management activities for assigned categories
• Utilize computer skills to create, manage, analyze, and document sizable datasets or research information; prepare technical or statistical reports. Experience with Power BI and Tableau is a plus.
• Develop and maintain professional knowledge of contract management/procurement field; maintain understanding of legal implications and possible complications; identify and attend appropriate training related to contract management/procurement field
• Provide training and communicate policies and information pertinent to purchasing and contract management as appropriate
• Comply with the Georgia Procurement Manual, procurement rules, and regulations
• Perform other duties as assigned by senior management
• Supervise Contract Management Assistants
• Manage complex amendments/price negotiations
• Ensure integrity of contract documentation, price files, catalogs and punchouts
• Ensure Statewide Contract collection activities are current
• Collection and reporting of operational metrics

Required Knowledge, Skills and Abilities:

• Demonstrated project management abilities
• Strong oral and written communication and presentation skills
• Intermediate level proficiency in Microsoft Word, Excel and PowerPoint
• Detailed and multi-task oriented
• Ability to work cooperatively and persuasively with external and internal leadership
• Understanding of major industry categories, supply markets and products
• Experience developing contracts and performing supplier maintenance activities

This position may require occasional travel.

Completion of a pre-employment background check is required.

DOAS participates in a hybrid work environment and

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MINIMUM ENTRY QUALIFICATIONS:

Bachelor's degree in business administration, public administration or a directly related field from an accredited college or university AND Three years of experience in a purchasing environment, One year of which in a lead/supervisory role

OR Six years of experience in a purchasing environment, One year of which in a lead/supervisory role

OR One year of experience at the lower-level Purchase/Procurement Agent 3 (FEP022) or position equivalent.

* Note: Some positions may require certification.

* Note: An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.

PREFERRED QUALIFICATIONS: Preference will be given to applicants who, in addition to meeting the minimum qualifications, possess one or more of the following items below:

• Two years of procurement management experience for large and diverse private or public organization
• Relevant advanced degree from accredited institution
• Prior procurement experience with a State of Georgia agency or entity
• Experience with GA@WORK Marketplace and/or PeopleSoft Financials
• Working knowledge of agencies, university system and public procurement
• Relevant procurement or training certification such as a Georgia Certified Purchasing Manager (GCPM), Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO) or a Certified Purchasing Manager (CPM)
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Applications accepted at Team Georgia Careers

https://careers.georgia.gov

Due to the volume of applications received, we are unable to provide information on application status by phone or email. Only those applicants selected for an interview will be contacted by the hiring agency.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

DOAS is an equal opportunity employer

The Georgia Department of Administrative Services is committed to providing an inclusive and accessible experience to everyone, including those with disabilities. If you require a reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact Kristen Matekenya at kristen.matekenya@doas.ga.gov or 404-463-6773.

When applying for this position, you will be asked if you meet the minimum qualifications for this position as stated below and may possibly be presented with additional questions to assess preferred qualifications. Preference will be given to applicants who meet one or more of the preferred qualifications.

Minimum Qualifications:

Bachelor's degree in business administration, public administration, or a directly related field from an accredited college or university; or four (4) years of experience in a purchasing or contract management environment; or two (2) years of experience at the lower-level Contract Manager 3 (FEM092) or position equivalent.--Note: Some positions may require agency-specific certification.--Note: An equivalent combination of knowledge, education, job or intern experience, training, or certifications that provides the necessary knowledge and skills to successfully perform the job at the level listed may be substituted year-over-year.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

We are the force that drives Georgia!

Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state.

Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.