Contracts Manager

Position: Contracts Manager

The Contracts Manager will oversee the full lifecycle of ZincFive’s contracts, including drafting, negotiation, execution, compliance monitoring, renewals, and recordkeeping. Serving as a key liaison between internal teams and external parties, this role will help mitigate risk and ensure all legal and financial obligations are met. This position may be performed remotely or at ZincFive’s headquarters located in Tualatin, Oregon, and reports to the General Counsel.

Contracts Manager Job Description:

• Draft, review, negotiate, and execute contracts (e.g., vendor, client, NDA) to align with business goals
• Identify, analyze, and mitigate potential legal or financial risks in contracts
• Ensure all parties adhere to terms, obligations, and deadlines
• Manage contract renewals, amendments, and close-outs
• Act as the primary point of contact, facilitating communication between internal departments and external partners
• Maintain organized, secure physical and digital records of all contracts, correspondence, and documentation
• Prepare and present contract status reports to senior management
• Coordinating with various departments to ensure contract specifications are fulfilled
• Assessing and managing potential risks and liabilities associated with contract terms
• Identifying opportunities for improvement in existing contract processes and practices
• Developing and implementing procedures and policies for contract management and administration
• Reviewing and negotiating contractual details and terms with clients, suppliers or business partners
• Collaborate with other department teams including HR, finance, sales and operations

Job Duties:

• Draft, review, negotiate and execute a broad range of contracts across diverse business transactions
• Create and maintain relationships with suppliers and serve as the singular point of contact for matters concerning contracts
• Maintain accurate records of contract-related correspondence and documentation for both active and pending contracts
• Communicate and present information to stakeholders about all contract-related matters
• Monitor contract performance and initiate close-out, extensions or renewals based on business needs and best interests
• Solve any contract-related problems that may arise
• Ensuring that contracts comply with laws, regulations and company policies
• Maintain organized system for tracking, approval, and audits of contracts

Job Requirements:

• Bachelor’s degree in Business, Law, Contract Management or related field, or equivalent years of experience
• 10+ years of experience in contract administration
• Strong ability to scrutinize, draft, and interpret complex legal terms
• High precision in identifying potential risks or deviations in contracts
• Negotiate contract terms with internal and external business partners
• Proficient with Contract Lifecycle Management (CLM) software and MS Office suite
• High attention to detail and excellent organizational skills
• Ability to manage multiple contracts and projects simultaneously
• Excellent writing and editing skills
• Excellent negotiation, communication and interpersonal skills

Preferred Experience/Skills:

• Advanced degree in Business, Law or related field
• CCMA (Certified Commercial and Contract Management Associate) certification
• CCCM (Certified Commercial Contract Manager) certification

Key Competencies:

• Strong negotiation, communication, and leadership skills
• Exceptional attention to detail and time management
• Adaptability in a fast-paced environment
• Collaboration and business partnership
• Sound judgment and decision-making ability

Physical Requirements and Working Conditions:

• Work involves sitting, standing, and lifting up to 10 pounds
• Repetitive typing and computer work for extended periods of time
• High volume of phone calls for extended periods of time
• Remote home office environment
• Must be able to maintain a level state of alertness while performing this job

Salary offers will depend on factors that include the location you work from, your level, education, training, specific skills, years of experience and comparison to other employees already in this role.

In addition, the successful candidate for this position will become eligible for a comprehensive set of outstanding benefits, including medical, dental, vision, life insurance, 401k, paid sick time, paid time off for vacation, paid holidays, paid community service days, professional/personal learning program, and applicable state/federal paid family leave.

ZincFive is committed to employing a diverse workforce. As an Equal Opportunity and Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status. We maintain a safe workplace and perform pre-employment testing. ZincFive is a participant in E-Verify and receives employment authorization of new hires through Social Security and the Department of Homeland Security databases.