Coordinator, Artistic Programs & Production

Job Title: Coordinator, Artistic Programs & Production

Job Type: Part-Time

Reports to: Artistic Director, Signature Performing Arts Programs

Location: New York City; Hybrid (Rehearsals, Events, Office, & Remote)

FLSA Status: Non-exempt

Hourly Rate: $35 (non-negotiable)

Work Schedule: Monday & Friday (9:00am-1:00pm); Tuesday (8:00am-12:00pm); Wednesday (4:00pm-8:00pm); Thursday (1:00pm-5:00pm)

Weekly Hours: 20

Why You’ll Love Working at LEAP

At LEAP, we don’t just build great programs — we build a great place to work. You’ll thrive here if you’re excited to be part of a mission-driven, people-centered, and joy-filled team.

We are:

🌱 Community-oriented, believing in a shared moral responsibility

🎨 Creative, flexible, and open-minded
🚀 Collaborative and mission driven
✅ Accountable to ourselves, each other, and our goals

🌟 Committed to feedback and clear, consistent communication
🌍 Champions of a compassionate and inclusive culture

💖 Supporters of self-care and the well-being of others
🎉 And above all… FUN!

At LEAP, you’ll be empowered to grow, lead, and make a lasting impact — all while being part of a community that values who you are and what you bring.

About the Role

The Coordinator, Artistic Programs & Production supports LEAP Artists LIVE! (LAL) operations and Signature citywide events, while contributing to program outreach, partnerships, and visibility for SPAP (including Young Artivists). The role blends ensemble coordination (bookings calendar, rehearsals, timecards), production/event support (stage management, equipment & storage), content packaging (scripts, archival footage, sizzle reels), and external-facing tasks (basic PR/social, conference support, partnership outreach). This is a support role working under the Artistic Director.

What You’ll Do

LAL Ensemble Coordination

• Maintain the booking calendar; support targeted marketing/outreach to schools/partners.

• Coordinate rehearsals; support performers with timecards and Salesforce payroll input.

• Maintain LAL Gmail; archive rehearsal footage and digital assets.

• Assist with team meetings, auditions, and cast rotation/replacement.

• Ensure cast/teaching artist guidebook stays current (protocols, expectations).

Production & Event Support

• Serve as Stage Manager for SPAP public events; support rehearsals and onsite operations.

• Coordinate equipment/costume/props ordering, cataloging, maintenance, repair; organize storage (facility + office).

• Support travel logistics adherence for ride-share policy; manage purchase orders for LAL/SPAP events.

• Attend shows to help evaluate protocol adherence and troubleshoot.

Content Packaging & Documentation

• Support scripting/formatting of devised works in multiple runtimes (30-/45-min, etc.).

• Help package materials: scripts, archival rehearsal footage, sizzle reels.

Partnerships, Outreach, & Visibility

• Provide outreach support to expand partnerships and bookings; assist on Young Artivists growth.

• Update LAL social accounts and SPAP internal website pages; assist with PR outreach/content.

• Support participation in TYA conferences and contribute to strategic planning for LAL and Young Artivists.

What You’ll Bring

Seeking candidates with strong organizational and communication skills; particularly in coordinating event logistics and managing schedules with creative teams and external vendors. The individual in this role will have the ability to multi-task in a fast paced environment and a passion for supporting the arts.

Core Competencies & Strengths:

• Project Management: The ability to manage schedules, track deadlines, & coordinate communication among all stakeholders

• Logistics Coordination: Arranging & managing practical details for productions & events, such as travel, accommodation, and transportation of equipment and supplies

• Initiative and Proactivity: Anticipating needs and generating self- motivated activity to ensure goals are met.
  
  

Required Qualifications:

• 2–4 years in arts administration/production/event coordination; stage management a plus.

• Strong organizational skills; ability to juggle calendars, assets, and logistics.

• Experience with basic marketing/social/PR content (preferred).

• Professional communication with artists and partners; solutions-oriented.

• Proficiency with Google Workspace; preferred: Salesforce, Canva, social platforms, Asana/Slack.

PRE-EMPLOYMENT SCREENING

Pre-employment screening is required for this position, including but not limited to criminal history checks by regulating agencies as needed per placement.

WE ARE AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Please note: In accordance with organizational policy, LEAP does not sponsor individuals on O-1 visas.