Coordinator, Events (Community Engagement)

ABOUT US

At Trillium Health Partners Foundation, we’re helping build a new kind of health care for one of Canada’s fastest-growing and most diverse communities.

We raise funds to support the highest-priority needs of Trillium Health Partners, one of the largest community-based hospital systems in Canada, and help advance better care for the communities it serves. Made up of The Credit Valley Hospital, the Mississauga Hospital and the Queensway Health Centre, Trillium Health Partners cares for the people of Mississauga, West Toronto and surrounding communities. It is a teaching hospital affiliated with the University of Toronto, an associate member of the Toronto Academic Health Science Network, and a proud member of Mississauga Health (Ontario Health Team).

This is an exciting time to join our team. Through Built for Us, our $1 billion fundraising campaign, we’re helping deliver faster care, bring more specialized care closer to home and build a health system around the people who rely on it. The campaign will support the future home of The Peter Gilgan Mississauga Hospital, set to become Canada’s largest hospital; the Shah Family Hospital for Women and Children, Ontario’s first hospital dedicated to women’s and children’s health; and the redevelopment of The Gilgan Family Queensway Health Centre.

Our work is ambitious and so is our team. Together, we have an opportunity to help transform health care for generations to come.

Join us and help build the future of health care, built for all of us.

THE ROLE

Reporting to the Manager, Community Engagement the Coordinator will support the Community Engagement team, assisting with logistics, execution, production, and wrap up of THPF’s Signature Events, consisting of Golf Classic, Hazel McCallion Walk for Health, Diwali, Grand Tasting Gala and THP Sponsor Events.

RESPONSIBILITIES

• Provide administrative and logistical support, i.e. registration tracking, RSVPs, signage, volunteers, invoicing, briefing notes, thank you letters, etc.
• Support all fundraising activities including sponsorship and gift in kind solicitations, ticket and table sales, silent auction, lucky draw, and other avenues of revenue generation
• Support volunteer committees by preparing event committee meeting materials, attending committee meetings, and recording minutes
• Assist with the identification and management of external vendors to ensure best service and pricing
• Assist with sponsorship recognition and stewardship, including the development of sponsorship fulfillment reports
• Support with accurate budget tracking by updating with new revenue generation, and expenses
• Provide exceptional customer service from start to finish during all elements of event coordination, by ensuring that public inquiries are responded to in a timely manner
• Utilize Raiser’s Edge to create and update donor records as well as record event related information and data including participation registration, sponsorship solicitations, gift in kind, auction items and attendance
• Research external events and make recommendations for improvements or innovation
• Attend and provide hands-on support at THPF and THP events and activities including pick up and drop off of event items
• Loading and unloading equipment from vans, including tents, signs, and other event supplies.
• Set up and take down of event spaces according to the event plan, ensuring all layout and design specifications are met.

QUALIFICATIONS

• 1-2 years of experience in event coordination

• College or University degree/diploma

• Strong interpersonal skills, effective at building relationships and able to work well with others

• Ability to work both collaboratively and independently with minimum supervision

• Demonstrated ability in planning, organizing and prioritizing multiple tasks and meeting deadlines in a busy environment with poise and patience

• Strong organizational and project management skills with a strong personal commitment to excellence

• Highly professional and articulate with sensitivity, discretion and an appropriate demeanour

• Proactive, with ability to anticipate, communicate, and resolve issues in a professional and tactful manner

• Energetic and enthusiastic, with strong written and verbal communications skills

• Demonstrated ability for accuracy and thoroughness with exceptional attention to detail

• Familiarity with budgets and expenses

• Ability to work flexible hours on limited occasions to attend special events

TECHNICAL SKILLS

• Strong analytical skills and business acumen

• Strong proficiency with Microsoft Office suite (PowerPoint, Excel, Word).

• Donor/Client database experience (Raiser’s Edge, Luminate Online, SharePoint, Jira Spaces)

• Experience conducting Internet research

Work Environment

• Willingness to work flexible hours and to tight deadlines as needed, prioritizing tasks with the Manager—some after-hours work may be required

• THPF offers a hybrid workplace model 1 day in office per week

• Valid driver’s license required and access to a reliable vehicle an asset, as travel to event location sites is required

Every application is reviewed by a human recruiter and all hiring decisions are made by people. All positions posted on the Trillium Health Partners Foundation Careers Site represent current vacancies, unless otherwise posted in the job description.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners Foundation will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

We thank all those who apply but only those selected for further consideration will be contacted.