Corporate Compliance Administrator

Job Title: Corporate Compliance Administrator Company: AKI

Reports To: COO Location: Remote

FLSA Status: Non-Exempt Salary: DOE

Employment Type: Full-Time

Position Summary

Akhiok-Kaguyak, Inc. (AKI), an Alaska Native Corporation (ANC) with multiple subsidiaries supporting federal government contracts, is seeking a highly organized, proactive, and detail-oriented Compliance Administrator to support corporate compliance, government contracting requirements, quality management systems, and regulatory reporting activities.

The Compliance Administrator is responsible for maintaining AKI's centralized compliance calendar, coordinating compliance activities across subsidiaries, tracking regulatory deadlines and certifications, and maintaining accurate documentation to support compliance with applicable federal regulations, contractual obligations, and organizational standards.

This position will provide administrative and coordination support for Capability Maturity Model Integration (CMMI), International Organization for Standardization (ISO) management systems, Small Business Administration (SBA) programs, including the 8(a) Business Development Program, and other requirements applicable to AKI and its subsidiaries.

The successful candidate will demonstrate exceptional organizational skills, strong communication abilities, accountability, and the ability to work collaboratively across multiple departments. This individual must be capable of independently managing assigned administrative responsibilities while recognizing when compliance matters require escalation to the Chief Operating Officer or other designated leadership.

Essential Duties and Responsibilities

Corporate Compliance Administration

• Develop, maintain, and monitor a centralized corporate compliance calendar for AKI and its subsidiaries.
• Track regulatory deadlines, annual reporting requirements, certifications, registrations, renewals, audits, and recurring compliance activities.
• Maintain subsidiary-specific compliance tracking records to account for differing regulatory, contractual, and program requirements.
• Coordinate with Human Resources, Contracts, Accounting, Operations, and executive leadership to obtain information and documentation necessary to support compliance activities.
• Monitor approaching deadlines, communicate required actions, and follow up with responsible personnel.
• Maintain compliance tracking logs, action item registers, and status reports.
• Identify missing documentation, overdue requirements, and potential compliance concerns and escalate them to the COO or appropriate leadership.
• Prepare routine compliance updates and reports for the COO and other designated stakeholders.
• Monitor regulatory updates, agency announcements, and changes to applicable SBA, CMMI, ISO, and government contracting requirements, and communicate relevant updates to the COO and designated subject matter experts for review and appropriate action.

CMMI and ISO Compliance Support

• Support the administration and ongoing maintenance of established CMMI and ISO compliance programs.
• Maintain approved process documentation, standard operating procedures, policies, work instructions, and supporting records.
• Coordinate preparation for internal assessments, external appraisals, certification audits, and surveillance audits.
• Track audit findings, process improvement initiatives, corrective actions, and required follow-up activities.
• Assist department representatives in collecting and maintaining objective evidence of compliance.
• Monitor document review schedules and coordinate updates to established processes and procedures.
• Support employee awareness, training coordination, and documentation associated with CMMI and ISO requirements.
• Assist with maintaining ongoing organizational readiness for assessments and audits.

SBA, ANC, and Government Contracting Compliance

• Provide administrative support for SBA 8(a) Business Development Program compliance requirements applicable to AKI subsidiaries.
• Track SBA annual review deadlines, required submissions, certifications, and supporting documentation.
• Coordinate collection and organization of information necessary for SBA program reporting and annual reviews.
• Maintain records supporting ANC ownership, subsidiary organizational structures, and applicable government contracting eligibility documentation.
• Assist with maintaining entity registrations, representations, and certifications in SAM.gov and other applicable government systems.
• Monitor registration renewals, certification expirations, and reporting deadlines.
• Maintain subsidiary-specific compliance files and documentation related to SBA program participation.
• Coordinate with Contracts and designated subject matter experts regarding applicable Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and government contracting administrative compliance requirements.
• Support preparation and organization of documentation requested during government reviews, audits, and compliance inquiries.
• Escalate potential compliance issues or questions requiring regulatory interpretation or management decisions.

Compliance Calendar and Evidence Management

• Establish and maintain a centralized, organized compliance documentation and evidence library for AKI and its subsidiaries.
• Maintain audit-ready records supporting CMMI, ISO, SBA, corporate compliance, and government contracting requirements.
• Organize compliance evidence by entity, program, reporting period, and applicable requirement.
• Maintain document version control, approval records, review dates, and retention tracking in accordance with established policies.
• Coordinate periodic collection and validation of compliance documentation from responsible departments.
• Track outstanding evidence requests and follow up to ensure documentation is complete and readily accessible.
• Maintain compliance dashboards, trackers, and reporting tools to provide visibility into upcoming deadlines, open action items, and completion status.
• Support audit and appraisal preparation by coordinating document requests, schedules, and follow-up activities.
• Maintain accurate records of completed compliance activities for future reference and audit purposes.

Policies, Procedures, and Compliance Reporting

• Maintain a centralized repository of approved corporate policies, procedures, and compliance-related documents.
• Coordinate scheduled reviews and updates of established policies and procedures.
• Track required compliance training, acknowledgments, certifications, and related documentation.
• Assist with preparing compliance summaries, reports, and presentations for leadership.
• Coordinate follow-up activities related to audit findings, corrective action plans, and internal compliance reviews.
• Support continuous improvement initiatives through organized tracking, documentation, and administrative follow-through.
• Provide regular compliance status updates to the COO, including upcoming deadlines, outstanding requirements, and items requiring management attention.
• Perform other related administrative and compliance support duties as assigned.

Minimum Qualifications

• Associate's or bachelor’s degree in business administration, Management, Compliance, Quality Management, or a related field preferred; equivalent relevant experience considered.
• Two to four years of experience in compliance administration, government contracting administration, quality management support, document control, or a related administrative position.
• Demonstrated ability to maintain detailed tracking systems, compliance calendars, records, and documentation.
• Strong organizational skills with the ability to manage multiple deadlines and competing priorities.
• Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and SharePoint.
• Strong written and verbal communication skills.
• Ability to coordinate effectively with multiple departments and levels of management.
• High degree of accuracy, confidentiality, professionalism, and attention to detail.
• Ability to work independently within established procedures and follow through on assigned responsibilities.

Preferred Qualifications

• Experience working for a federal government contractor.
• Familiarity with SBA 8(a) Business Development Program requirements.
• Familiarity with Alaska Native Corporations or other SBA-recognized entity-owned businesses.
• Experience supporting CMMI appraisals or ISO certification audits.
• General knowledge of FAR, DFARS, SAM.gov, and government contractor compliance requirements.
• Experience with compliance evidence libraries, document control, corrective action tracking, or audit preparation.
• Experience supporting compliance requirements across multiple legal entities or subsidiaries.
• Familiarity with quality management systems and process improvement documentation.

Key Competencies

• Organization and Time Management: Ability to prioritize responsibilities, manage deadlines, and maintain accurate compliance schedules.
• Attention to Detail: Strong focus on documentation accuracy, recordkeeping, and completion of required activities.
• Communication and Teamwork: Ability to communicate clearly, work collaboratively across departments, and follow up professionally with stakeholders.
• Accountability: Demonstrated ownership of assigned responsibilities and consistent follow-through.
• Problem-Solving: Ability to identify missing information, anticipate administrative compliance needs, and escalate concerns appropriately.
• Adaptability: Ability to support multiple subsidiaries, compliance programs, and changing business requirements.
• Confidentiality and Integrity: Ability to handle sensitive corporate and compliance information professionally.
• Continuous Improvement: Willingness to support process improvements and more efficient compliance tracking and documentation practices.

Scope of Authority

The Compliance Administrator is an administrative and coordination position responsible for supporting established compliance programs and ensuring required activities are appropriately tracked, documented, and communicated. The position does not have independent authority to establish corporate compliance strategy, interpret complex legal or regulatory requirements, determine SBA program eligibility, approve corporate policies, or make executive-level compliance decisions. Matters requiring such determinations will be referred to the Chief Operating Officer, appropriate executive leadership, legal counsel, or designated subject matter experts.

Physical Demands and Work Environment

This position is primarily performed in a remote, professional office environment and requires regular use of a computer, telephone, and other standard office equipment.

The employee must be able to perform administrative duties, including reviewing documents, preparing reports, participating in virtual meetings, and communicating effectively with internal and external stakeholders. The position may require occasional travel for company meetings, compliance assessments, audits, or other business-related activities. Reasonable accommodations will be provided to qualified individuals with disabilities in accordance with applicable law to enable them to perform the essential functions of the position.

Job Description Disclaimer

This job description is intended to provide a general overview of the responsibilities, duties, and qualifications associated with this position. It is not intended to be an exhaustive list of all job requirements. Employees may be assigned additional duties and responsibilities consistent with business needs and as directed by their supervisor.

Akhiok-Kaguyak, Inc. reserves the right to modify, add, or remove job duties and responsibilities at any time, as business needs require. This job description does not constitute an employment contract or guarantee employment for any specific duration.

Equal Employment Opportunity

Akhiok-Kaguyak, Inc. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable law, subject to lawful employment preferences.

Alaska Native Shareholder Preference

Akhiok-Kaguyak, Inc. provides employment preference to qualified Akhiok-Kaguyak Native Corporation shareholders, their descendants and spouses, and shareholders of other corporations established pursuant to the Alaska Native Claims Settlement Act (ANCSA), to the extent permitted by applicable law, including Public Law 100-241, 43 U.S.C. § 1626(g), and 42 U.S.C. § 2000e-2(i).