Corporate Recruitment Admin Associate

About Us

Full Potential Solutions (FPS) is a performance-based, analytically driven omnichannel solutions organization with operations in Waltham, MA, Chennai, India, Bogota, Colombia, and Manila, Philippines that puts culture and employees first. We are a rapidly growing global company, employing the best people, processes, and proprietary technology to deliver groundbreaking solutions for our clients and fulfilling careers for our employees.

We invest in our people and put culture first because we believe that happy, fulfilled teams deliver breakthrough results. FPS offers a competitive suite of benefits for our employees, including a lucrative compensation program, medical, dental, and vision benefits, and the opportunity for high-potential career growth with a fast-growing company.

Our Core Values:

• Integrity - Do what’s right for everyone: clients, shareholders, partners & colleagues, TEAM is more important than self, and create an atmosphere of mutual respect

• Excellence - Deliver exceptional client results, Reward and recognize performance, and Relentless pursuit of improvement

• Accountability - Act like an owner, take pride in our work, Measure results (your own and our clients), Be passionate

• Grace - Respect and appreciate differences, Care for one another, Humility, Make work personal

Our Mission: To create conditions within which people can thrive!

The Corporate Recruitment Admin Associate provides end-to-end operational, logistical, and candidate pipeline support to the Corporate Talent Acquisition team. This role serves as the central administrative hub for corporate hiring across support and leadership functions. Key priorities include managing interview logistics, proactively sourcing qualified candidates across external platforms, maintaining applicant tracking system (ATS) data integrity, and delivering a seamless candidate experience from initial outreach through onboarding handover.

Duties and Responsibilities:

Interview Coordination & Scheduling

• Coordinate and schedule multi-stage interviews (phone screens, technical assessments, panel presentations, and executive interviews) across multiple time zones.

• Resolve scheduling conflicts proactively, communicating updates promptly to hiring teams and candidates.

• Manage room bookings, visitor access passes, and technology setups (e.g., Zoom, Microsoft Teams, Google Meet) for virtual and in-person interviews.

• Prepare and distribute interview packets, scorecards, and candidate dossiers to interview panels prior to scheduled sessions.

Candidate Sourcing & Talent Pipeline Support

• Partner with recruiters and hiring managers to understand role requirements and ideal candidate profiles for corporate vacancies.

• Conduct targeted searches on LinkedIn Recruiter, job boards, industry associations, and internal talent databases to identify active and passive candidates.

• Conduct preliminary resume screenings against minimum role specifications.

• Execute personalized, professional initial outreach campaigns to prospective talent to generate interest in open positions.

• Build and maintain segmented talent pools for recurring or future corporate vacancies.

Recruitment Administration & ATS Management

• Open and maintain job requisitions across internal career sites, external job boards, and professional networks.

• Maintain complete data accuracy in the Applicant Tracking System (ATS), ensuring candidate status updates, notes, and compliance records are current.

• Track recruitment metrics such as time-to-schedule, applicant volume, and pipeline conversion rates.

• Generate weekly recruitment progress reports and pipeline dashboards for TA leadership.

• Handle candidate correspondence, including confirmation notices, status updates, interview prep materials, and rejection notices.

Pre-Employment Logistics & Candidate Experience

• Serve as a primary point of contact for candidate inquiries regarding the hiring process, office logistics, and timeline expectations.

• Initiate and track candidate background checks, employment verifications, and reference checks through third-party vendors.

• Prepare standard employment offer letters and new hire documentation packets under the guidance of the Recruiter or HR Operations.

• Facilitate a smooth handover to the HR Operations and Onboarding teams once an offer is accepted.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, Psychology, Communications, or a related field (or equivalent practical experience).

• 1–3 years of recruitment administration, HR coordination, executive scheduling, or talent sourcing experience preferably in a corporate or high-volume agency setting.

• Proficiency with Applicant Tracking Systems (e.g., Greenhouse, Lever, Workday, Taleo, or BambooHR).

• Hands-on experience with talent sourcing tools (e.g., LinkedIn Recruiter, Boolean search techniques, SeekOut, Indeed).

• Advanced working knowledge of scheduling and collaboration suites (Microsoft 365, Google Workspace, Slack, Teams).

• Familiarity with video conferencing platforms and calendar management across multiple time zones.

• High accuracy in calendar scheduling, candidate records, and written correspondence.

• Ability to juggle shifting priorities, sudden reschedules, and multiple corporate requisitions simultaneously.

• Clear, polished, and empathetic written and verbal communication suited for corporate candidates and executive stakeholders.

• Proven track record of handling sensitive candidate compensation details and internal personnel data appropriately.

• Amenable to work in mid-shift schedule and in a hybrid setup.