Corporate Travel Agent

ABOUT PIVOT PIVOT is a full-service sports marketing agency built at the nexus of brands and culture, forming alliances between consumer brands, athletes, sports, the arts, causes, business & media. Our Mission: To deliver best-in-class expertise, always prioritizing our client’s needs to achieve optimal success. Our Vision: To be the industry-leading sports & entertainment agency by offering a strategic array of diverse, best-in-class client services. Our Core Values to Clients: EXCELLENCE We are committed to consistently delivering the highest standards of service, with relentless dedication to providing unforgettable and flawless experiences for our clients. TRUST Winning teams are built on trust. We don’t take for granted the trust we earn through our dependability, transparency, and genuine care for our clients. COLLABORATION We're your ultimate travel partner, working in sync with you to elevate your travel experience. From big decisions to the smallest detail, we are ready to assist, strategize, and execute with best-in-class service. INNOVATION We are driven to constantly explore cutting-edge solutions, forecasting industry trends, and seeking out the most exceptional offerings, remaining a step ahead in delivering unparalleled service. Summary The Corporate Travel Agent supports business travelers, executives, and corporate teams by delivering precise, policy-compliant travel arrangements and proactive disruption management. This contractor role requires strong GDS proficiency, exceptional service standards, and the ability to operate independently while meeting corporate SLAs and traveler expectations. ESSENTIAL DUTIES AND RESPONSIBILITIES Corporate Travel Consultation — Proactively assists with traveler needs, policy requirements, preferred suppliers, and cost-control priorities. GDS Booking & Ticketing — Book and ticket air, hotel, car, and rail using Sabre/Amadeus/Apollo with accuracy and speed. Policy Compliance Management — Ensure all bookings align with corporate travel policy, approval workflows, and negotiated supplier programs. This is to include updates to Google Docs pertaining to our department operating procedures. Concur Administration – Work and review Concur reservation queues. Handle complex changes within the Concur booking process. Make changes to travelers’ profiles as necessary. Executive & VIP Support — Deliver white-glove service, anticipate needs, and manage complex multi-segment itineraries. Disruption Handling — Reprotect travelers during delays, cancellations, or irregular operations with minimal downtime. Duty of Care Coordination — Support traveler tracking, safety protocols, and emergency response procedures. Supplier Liaison — Work with airline, hotel, and car partners to resolve issues and secure preferred arrangements. Reporting & Documentation — Maintain accurate traveler profiles, booking notes, receipts, and post-trip documentation. Manage Corporate Travel shared folder, including client subfolders, monthly productivity reports, and other relevant documentation Technology Integration — Utilize online booking tools (e.g., Concur) and agency systems to streamline workflows. SUCCESS CRITERIA Ability to meet and exceed individual and department revenue goals on behalf of our travel clients. Ability to effectively manage the daily travel needs of PIVOT Travel Clients. Ability to act in the best interest of company objectives and collaborate with fellow team members and senior leadership. Ability to demonstrate commitment to PIVOT Marketing Agency and PIVOT Travel clients. Ability to uncover additional travel business opportunities from our clients Ability to professionally communicate internally and with external PIVOT Travel clients Proficiency in using communication tools and software (e.g., email clients, CRM and video conferencing tools). Ability to work collaboratively and independently. Ability to manage one’s own schedule to provide first-class service to PIVOT Travel clients. Ability to represent the company in alignment with its core values and objectives. Knowledge, Skills, Abilities & Education and Experience Corporate travel experience (10+ years preferred) Strong command of GDS systems, Sabre, and corporate fare rules Experience supporting executives, VIPs, or high-touch travelers Ability to interpret and enforce corporate travel policies Excellent communication, problem-solving, and crisis-management skills High accuracy, speed, and attention to detail Ability to work independently and manage fluctuating workloads Reliable remote office setup (computer, phone, high-speed internet) EMPLOYMENT PRACTICES At PIVOT Agency, we value diversity and always treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of or traits historically associated with race; color, religion, religious creed, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran and/or military status), domestic violence victim status, political affiliation, and any other status protected by state or federal law.