Court of Appeals Judicial Executive Assistant

DESCRIPTION:

The Minnesota Court of Appeals seeks a resourceful and proactive Judicial Executive Assistant to provide legal administrative support to attorneys in central staff and the court administrator. This highly responsible position requires independent judgment, a high level of accuracy and attention to detail, commitment to high-quality work, the ability to manage multiple tasks without close supervision, and strong interpersonal and communication skills. The Judicial Executive Assistant reports to both the court administrator and the chief staff attorney.

EXAMPLES OF JOB DUTIES:

The following are examples of major job duties the Judicial Executive Assistant is expected to perform:

• Assist judges, staff attorneys, and other court staff with memoranda, proposed orders, and opinions.
  • Generate draft documents, format, proofread, and revise using proper legal citations and court standards; maintain electronic files and version history.
  • E-file and distribute orders and other court documents.
  • Compile and route documents via SharePoint and email.
• Maintain internal conflicts-management system within electronic case-management system.
• Assist with preparation of CLE, law-clerk-training, and other education materials, including developing PowerPoint presentations.
• Provide backup coverage for other central staff Judicial Executive Assistants, including reviewing, processing, and routing court filings.
• Provide backup coverage for scheduling team, including running and evaluating reports of cases ready for scheduling, scheduling and calendaring cases, generating and distributing notices in case-management system.
• Under the direction of the court administrator:
  • Create annual court calendar and judicial panel assignments.
  • Plan and coordinate educational outreach oral argument travel calendars.
  • Plan, onboard, and train new judges, law clerks, court staff, and interns.
  • Attend committee, workgroup, and bench meetings in the court administrator’s absence.
• Review, revise, and update court training materials for new employees, court policies, and court procedures.
• Order and maintain supplies and stationery for judges and staff.
• Schedule and coordinate meetings, conferences, special events, and outside organizations activities for judges and court staff.
• Respond to inquiries from attorneys, court staff, and the public about pending matters and court procedures, remaining sensitive to confidential information and documents.
• Collaborate seamlessly with judges and court staff to ensure efficient workflow and timely completion of the court’s work.
• Perform other duties as assigned.

QUALIFACTIONS:

Any combination of education, training, and work experience that indicates possession of the knowledge, skills, and abilities listed below will be considered.

Minimum Qualifications:

• High School Diploma or equivalent.
• Three years of experience working in a legal setting.

Preferred qualifications:

• Familiarity with court e-filing systems.
• Proficiency in Microsoft Excel.
• Familiarity with Microsoft teams, zoom, and OWL smart video conferencing.
• Paralegal Certification and/or College Degree.
• Previous experience working in a legal-support position.

Knowledge, Skills, and Abilities:

• Ability to use Microsoft Word, Microsoft SharePoint, Microsoft PowerPoint, and Adobe Acrobat proficiently.
• Ability to edit and proofread using excellent skills in English grammar, spelling, punctuation, and standard legal citation format.
• Ability to generate, revise, manage, and upload electronic documents.
• Ability to communicate clearly, concisely and professionally, both orally and in writing, with a diverse group of people.
• Ability to learn, and willingness to work with, new software programs and applications.
• Ability to coordinate and prioritize duties in a fast-paced, professional environment.
• Ability to establish and maintain effective working relationships with others.
• Ability to handle sensitive and confidential information appropriately and in compliance with all applicable court rules, policies, and statutes.

SALARY: The expected starting salary range is $29.42-$37.55 per hour ($61,429 - $78,404 annually). The full salary range for this position is $29.42-45.67 per hour ($61,429 - $95,359 annually). This position is non-exempt under the Fair Labor Standards Act and is eligible for State of MN employee benefits.

SUPPLEMENTAL INFORMATION:

Position Logistics:

This full-time position is classified as a Judicial Executive Assistant. This is a hybrid position, and work will be conducted primarily at the Minnesota Judicial Center with the opportunity to work remotely one day per week. Core business hours are Monday – Friday, 8:00 a.m. – 4:30 p.m. Training will be conducted in person at the MN Judicial Center in St. Paul, MN. This position requires the ability to type for extended periods of time, sit, stand, walk, bend over, squat, lift, and transfer items up to 25 pounds.

TO APPLY: Complete and submit your online application with resume and cover letter by 11/13/2026, at 11:59 p.m. All employment offers are contingent upon satisfactory results of our background check processes.