Creative Executive Assistant

Introduction

• Position: Creative Executive Assistant
• Schedule: Full-time; part-time during training. Flexible schedule, with availability from 8:00 AM to 5:00 PM EST, Monday through Friday during training
• Location: Remote, open to candidates anywhere
• Portfolio: 3D rendering portfolio required

Overview

Bring organization, creativity, and executive support together in one dynamic role.

Join a growing company in the construction and property development industry that combines project development with property sales. As a Creative Executive Assistant, you’ll support executive leadership while helping keep daily operations, project workflows, communications, and visual assets organized and moving forward.

This is a versatile role for someone who can confidently manage administrative priorities while also bringing strong visual design skills to projects. You’ll act as a proactive partner to leadership, helping organize critical assets, refine communications, and support essential operational and project workflows.

Key Responsibilities

• Filter, prioritize, and manage high-volume executive email correspondence to keep leadership focused on critical action items.
• Track and organize operational records, payroll documentation, and insurance policies for company vehicles, properties, and workers.
• Prepare project contracts and build spreadsheets for project pricing.
• Handle occasional phone inquiries from business stakeholders with professional communication.
• Provide administrative organization and task prioritization support to executive leadership and operations management.
• Create visual marketing ads, job site banners, and residential 3D property renderings using modern design software and AI tools.

Must-Have Requirements

• Proven experience supporting business owners or senior executives with proactive administrative management.
• Strong visual design capability with hands-on skill in 3D home rendering tools or modern design software.
• Proficiency using AI tools to summarize information, simplify workflows, and generate visual media.
• Excellent spoken and written English communication skills for professional business calls and written correspondence.
• Advanced proficiency in spreadsheets.
• 3D rendering portfolio required.

Nice-to-Have Requirements

• Background in the construction, real estate, or property development industries.

Why Join Us

This role offers the opportunity to work closely with executive leadership while combining administrative expertise, operational organization, visual design, and AI tools in one position.

If you enjoy keeping things organized, taking initiative, solving problems, and bringing ideas to life visually, you’ll have the opportunity to make a direct impact across both day-to-day operations and property development projects.

If you’re looking for a role where no two days are exactly the same and where your organizational and creative skills can work together, this could be a great opportunity to grow with a dynamic company.