Data Operations Specialist

Job Summary

Pricebook Digital is seeking a detail-oriented Data Operations Specialist to support our Distributor Operations team by maintaining accurate data, reviewing records for inconsistencies, and assisting with routine reporting.

This is a hands-on role focused on data entry, data validation, organization, and basic analysis. The ideal candidate is comfortable working with spreadsheets and business systems, enjoys solving discrepancies, and takes pride in producing accurate, reliable work.

This position is well suited for someone early in their career, someone with administrative or operations experience looking to transition into a data-focused role, or someone returning to the workforce who enjoys structured, detail-oriented work.

Key Responsibilities

• Enter, update, and maintain information in spreadsheets, databases, and internal business systems.

• Review data for completeness, accuracy, and consistency, correcting errors when appropriate.

• Compare information across multiple sources to identify missing, duplicate, or conflicting records.

• Organize, sort, filter, and clean data to keep information accurate and easy to use.

• Use Excel or Google Sheets to maintain records, perform calculations, and prepare routine reports.

• Run standard reports and summarize findings for the Distributor Operations team.

• Flag unusual results, discrepancies, or data quality concerns and follow established procedures to resolve them.

• Work with team members across the business to clarify information and maintain reliable records.

• Follow established workflows and documentation standards while identifying opportunities to improve efficiency and accuracy.

Qualifications

• Approximately 2–5 years of experience in an office, administrative, operations, data entry, records management, or similar role preferred.

• Comfortable using Microsoft Excel or Google Sheets for organizing, reviewing, and maintaining information.

• Strong attention to detail and commitment to data accuracy.

• Ability to follow established processes and manage repetitive tasks consistently.

• Good organizational, time management, and problem-solving skills.

• Clear written and verbal communication skills.

• Willingness to learn new systems, tools, and processes.

Experience with CRM systems, ERP platforms, databases, or other business software is a plus.

Advanced SQL, programming, and business intelligence development experience are not required for this position.

We Offer

• Base salary of $50,000 per year.

• Remote work.

• Reimbursement for all travel expenses.

• Health benefits, HSA, and 401(k).

• 15 days of paid vacation, sick leave, and 12 paid holidays.

• Career development opportunities.

Equal Opportunity Employer

Pricebook Digital is an equal-opportunity employer. We do not discriminate against employees or applicants based on any characteristic protected by applicable federal, state, or local law. We value the unique perspectives and experiences each person brings to our team.

About Pricebook Digital

Pricebook Digital is a growing technology/SaaS company providing sales and pricing products and services to the HVAC industry. Our products help dealers, distributors, and manufacturers sell more efficiently and achieve better results. We also provide data management services and work closely with manufacturers and distributors to expand market reach and improve dealer performance through a unified sales enablement platform.