Department Administrator

Key Responsibilities

• Review, reconcile, and process employee time and expense submissions
• Verify time entries, expense reports, project/job codes, and supporting documentation for accuracy.
• Ensure time and expense information is submitted accurately and within established deadlines.
• Assist with tracking labor, travel, and other project-related costs.
• Provide administrative support for customer billing and invoicing processes.
• Review job information, time, expenses, purchase orders, and other documentation needed to support accurate billing.
• Assist with resolving billing discrepancies and customer inquiries.
• Support purchasing activities for the branch, including supplies, equipment, materials, and services.
• Process purchase orders and assist with tracking purchases and deliveries.
• Coordinate with vendors and internal stakeholders regarding order status and requirements.
• Coordinate employee access requirements for customer and project sites.
• Track site-specific onboarding, badging, training, certifications, background checks, and other access requirements.
• Communicate with employees and clients to ensure required documentation is completed timely.
• Provide day-to-day administrative support to branch leadership, project managers, and field employees.
• Assist with scheduling, meetings, travel coordination, and other operational activities as needed.
• Support internal processes and special projects as assigned.

• 2+ years of experience in an administrative, operations, project coordination, accounting support, or similar role.
• Strong organizational skills and exceptional attention to detail.
• Experience working with timekeeping, expense reporting, invoicing, purchasing, or project administration preferred.
• Strong computer skills, including Microsoft Excel, Outlook, Word, and Teams.
• Ability to learn and effectively use ERP, accounting, timekeeping, and other business systems.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently while collaborating effectively with a variety of teams.
• Strong problem-solving skills and a proactive approach to identifying and resolving issues.
• Experience in the electrical, construction, engineering, industrial, or field services industry is a plus.