Departmental Administrator

Job Purpose

The Departmental Administrator is a key role in the functioning of the AEC, supporting parishes in the work of adult formation, the training of catechists and helping to spread the good news of Jesus Christ (evangelisation) across South London and the county of Kent. This role provides valued administrative support to the advisory team, hospitality to students and event participants and first point of contact with this mission-focussed department. The role holder will ensure the department’s financial obligations are met in terms of invoicing and compliance.

Key responsibilities and main duties

• Undertake financial functions of the Agency (bank reconciliations, invoicing, budget tracking)

• Assist with planning and delivery of Agency events

• Provide hospitality to event attendees and guests

• Coordinate team visits to parishes and deanery meetings

• Help to build a repository of resources (and populate the inspire.rcaos.org.uk website)

• Maintain the Agency website and put together the electronic newsletter

• Act as the first point of contact with the Agency (retain knowledge of the breadth of Agency work)
• Take meeting notes, prepare agendas and other admin work (e.g. printing and posting, as needed)
  
  

Standard duties (include as appropriate)

• Promote and comply with the Archdiocese's safeguarding policies and code of conduct at all times.

• Take reasonable care of your own and others' health and safety, and follow the Archdiocese's policies and procedures.

• Uphold the ethos and values of the Archdiocese in carrying out the role.

• Undertake any other reasonable duties appropriate to the role and grade, as required.

Person Specification

Experience

Essential

• Financial experience (invoicing, bank reconciliation, budget tracking)
  

Desirable

• Experience of the Catholic Church

Knowledge & skills

Essential

• Good interpersonal skills

• Microsoft Office 365 or equivalent

Desirable

• Adobe Creative Suite or Canva
  

Personal qualities

Essential

• Welcoming and hospitable

• Willingness to learn and contribute to the varied work of a small team

Special requirements

Desirable

Driving Licence

Occupational requirement

There is no requirement for the postholder to be a practising Catholic. The Agency works within the Catholic faith and ethos, and prayer and reflection form part of its everyday life. The postholder must therefore be willing to work within, respect and uphold the Catholic ethos and values of the Agency, and to support its pattern of prayer and reflection. This expectation applies to all candidates, whatever their faith or belief.

Right to work & visa sponsorship

Applicants must have the right to work in the United Kingdom. The Archdiocese of Southwark is unable to offer visa sponsorship for this role, and candidates must be able to evidence their right to work in the UK before an appointment can be confirmed.

We are unable to offer visa sponsorship for this role. Applicants must already have the right to work in the UK without the need for sponsorship, and will be asked to provide evidence of their right to work.