Designated Coordinator - Sub-Contracted Foster Care

We began providing residential services to individuals living with disabilities in 1977, and in 1984 became the first non-governmental entity in Minnesota to offer waiver case management. By delivering exceptional client care and creating a work culture that celebrates the employees who turn our mission into action, Thomas Allen has grown to employ more than 500 people and provide contracted services for more than 20 counties across Minnesota. Annually, we deliver a wide variety of services to more than 10,000 individuals of all needs, abilities, and ages - from infants to elders. Our services include waiver case management, community living services, care coordination, respite care, and community-based residential programs.

We are seeking a Designated Coordinator who resides in the St. Cloud, Alexandria, or surrounding areas to support our subcontracted foster care providers throughout west-central and northwest-central Minnesota. This position requires regular travel to provider homes and monthly visits to our West St. Paul office.

FLSA Status: Part-time, Hourly, Non-Exempt
FTE: 0.5 (20 hours per week to start, with potential to become full-time)
Hiring Range: $24.00 - $28.20 USD Hourly DOE

We’re always growing! If this role isn’t quite right, check out our other open positions on our Careers page: https://www.thomasalleninc.com/Careers/

Position Overview:

As a Designated Coordinator for Subcontracted Foster Care, you will play an essential role in ensuring individuals living in licensed adult foster care homes receive high-quality, person-centered services that support their independence, safety, and overall well-being.

In this role, you will partner with subcontracted foster care providers, case managers, and interdisciplinary support teams to coordinate individualized services, provide guidance and oversight, and ensure compliance with Minnesota licensing requirements.

You will have the opportunity to build meaningful relationships with providers and individuals served while using your organizational skills, knowledge, and problem-solving abilities to make a lasting impact. This position offers a high level of independence, variety in your workday, and the opportunity to support quality services across multiple communities.

Key Responsibilities:

• Build positive, collaborative relationships with subcontracted foster care providers, individuals served, case managers, and interdisciplinary support teams.

• Ensure person-centered services are delivered in accordance with individual needs, goals, preferences, and support plans.

• Develop, review, and maintain required service documentation, including Individual Abuse Prevention Plans, Self-Management Assessments, Support Plan Addendums, Service Outcome Plans, and Service Plan Review Reports.

• Coordinate and facilitate annual, progress, and special needs meetings in collaboration with case managers, day programs, foster care providers, and other support team members.

• Assist with referrals, admissions, and the coordination of required documentation and meetings for individuals entering services.

• Conduct monthly onsite visits to subcontracted foster care homes to monitor service delivery, provide guidance, and support quality outcomes.

• Provide and document training and oversight for subcontracted foster care providers, ensuring training aligns with the individualized needs and service plans of the people they support.

• Monitor compliance with Minnesota 245D requirements, the Positive Support Rule, applicable adult foster care licensing requirements, and agency policies.

• Maintain accurate, organized, and up-to-date service recipient records, ensuring all required admission and annual documentation is completed within established timelines.

• Identify and address documentation or compliance concerns, including timely follow-up on audit findings.

• Collaborate regularly with the Director to review caseload status, address concerns, and identify opportunities for service improvement.

• Manage assigned responsibilities independently while meeting licensing, documentation, and agency deadlines.

Required Qualifications:

Candidates must meet at least one of the following education and experience combinations:

• Bachelor's degree in a human services-related field and at least one year of full-time experience providing direct care services to individuals with disabilities or adults age 65 or older; OR

• Associate degree in a human services or public relations-related field and at least two years of full-time experience providing direct care services to individuals with disabilities or adults age 65 or older; OR

• Diploma in a human services-related field from an accredited postsecondary institution and at least three years of full-time experience providing direct care services to individuals with disabilities or adults age 65 or older; OR

• At least 50 hours of education and training related to human services and disabilities and four years of full-time experience providing direct care services to individuals with disabilities or adults age 65 or older under the supervision of a qualified professional.

Candidates must also demonstrate:

• Strong organizational and time management skills, with the ability to independently manage daily responsibilities and meet deadlines.

• Excellent written and verbal communication skills, including the ability to prepare clear, accurate, and detailed documentation.

• Proficiency with computers and applications such as electronic health records, word processing, and email.

• Flexibility, adaptability, and the ability to respond effectively to changing priorities and situations.

• Ability to communicate effectively in English with individuals served, foster care providers, and support teams.

Preferred Qualifications:

• Knowledge of Minnesota 245D licensing requirements, adult foster care regulations (Rule 203), and the Positive Support Rule.

• Experience providing service coordination, oversight, or support in licensed adult foster care or other community-based disability services.

• Experience collaborating with interdisciplinary teams, case managers, and community service providers.

• Strong attention to detail and the ability to identify and resolve documentation or compliance concerns.

• Ability to work independently while maintaining positive and productive professional relationships.

Additional Requirements:

• Valid driver's license, reliable vehicle for work purposes, acceptable driving record, and proof of auto insurance.

• Ability to successfully complete required background studies and licensing clearances.

• Willingness and ability to travel regularly to subcontracted foster care homes throughout Stearns, Stevens, Douglas, Becker, Clay, and surrounding counties.

• Availability to travel to West St. Paul at least once per month.

• Ability to conduct monthly onsite provider visits and fulfill other in-person responsibilities as needed.

What We Offer Our Team Members!

Benefits provided to Full-Time Employees (35+ hours/week):

This position begins at 20 hours per week, with the potential to transition to full-time employment. The following benefits are available to eligible full-time employees.

• 7 Paid Holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas Day, and one Floating Holiday to use when it matters most to you!

• Paid Leave: Paid vacation time off to help you recharge and maintain work-life balance & Earned Sick and Safe Time (ESST)

• Comprehensive medical, dental, vision, disability, and life insurance coverage

• Health Savings Account (HSA), Flexible Spending Account (FSA), and Dependent Care Account (DCA) options to help you manage healthcare expenses

• 401(k) program to help you plan for your financial future

• Mileage reimbursement for work-related travel

• Paid training and certifications to help you develop new skills and advance your career

• Employee appreciation programs to recognize your contributions and efforts

• Mental health support to prioritize your well-being

• Opportunities for career advancement and growth to help you achieve your professional goals

Why Join Us?

• Make a meaningful impact: Help ensure individuals with disabilities receive high-quality, person-centered services in their homes and communities.

• Enjoy independence and variety: Manage your responsibilities with autonomy while working with providers and support teams across multiple communities.

• Build strong professional relationships: Collaborate with dedicated foster care providers, case managers, and other professionals committed to quality care.

• Use your expertise: Apply your knowledge of disability services, service coordination, and licensing requirements to support positive outcomes.

• Grow with us: Join an established organization with opportunities for professional development and potential advancement into a full-time position.

• Be part of a supportive team: Work alongside professionals who value collaboration, accountability, and making a difference in the lives of others.

Join our team and make a difference!

Thomas Allen is an Equal Opportunity Employer committed to diversity.