Development Marketin Admin

Position: Development Marketing/Admin – Part Time Reports to: Principal and Chair of Development Committee Responsibilities: Management of Donor/Advancement data base – Little Green Light Establishing constituents, gifts and generating acknowledgements Creating letter templates Understanding of emails acknowledgements vs letter acknowledgements Management of donation hierarchy for school fiscal year including setting up new Funds Ability to troubleshoot and solve recording and reporting issues. Understanding of mailing lists – how to create, update and maintain Creation of reports – all types including donor, fund, accounting and gift type reporting as needed throughout year. Monthly reconciliation of LGL to the General Ledger and follow up with differences – prepare LGL files compare – ensuring differences are resolved. Management of Email Database – Constant Contact Website Maintenance for Alumni Events Annual Appeal: Coordinate gathering of mailing addresses and merging mail list Coordinate key annual message with Principal Develop email and launch via Constant Contact Work with Annual Appeal alumni lead on ensuring project deliverable are met Other Admin duties: Review emails to the Development office and either respond or alert Principal or Development chair – weekly or as needed Return phone call messages to Development – weekly or as needed (low volume) Maintain all Fund Documents Help alumni classes with list for reunions – from our database Manage and review development expenses with Finance Manager OTHER PROJECTS AS REQUIRED BY PRINCIPAL OR DEVELOPMENT COMMITTEE Knowledge/Skills Strong working knowledge of Excel and Word including creating mail merges Ability to create email marketing campaign content Willing to learn and ability to solve problems Highly organized Ability to work without direction Ability to plan deliverables and manage self to the plan timeline Attention to detail Work well with others Enjoys databases, numbers and being creative Good communicator Marketing and administrative background desired Commitment: Part-Time Expected total of ~275 hours per school fiscal year (35-40 hours July- Sept; 90-100 hours Oct-Dec; 60-70 hours Jan-Mar; 60-70 hours April -June). Can work remotely. School presence in fall required at times.