Digital Project Coordinator

As a Digital Project Coordinator, you will manage and optimize sales funnels for various services, oversee timely project delivery, and maintain project scope, schedules, and budgets. You will act as the primary contact for stakeholders, solve project risks, and collaborate with internal teams to ensure brand consistency. Key qualifications include excellent communication skills, tech-savviness, creative problem-solving, and legal awareness, all crucial for enhancing project efficiency and effectiveness in a remote environment.

Location: Remote/Part-Time

Company: Clear View Compass LLC

Hourly Rates:

· $25/hour for Skilled Analysis of campaign performance metrics and KPIs to optimize strategies and improve outcomes/Skilled relationship management with clients, stakeholders, and external partners/Skilled implementation of advanced project management methodologies and tools to enhance project execution.

· $18/hour for maintenance of project documentation (e.g., schedules, task lists, and status reports)/Execute basic project communication/Onboarding Tasks

· $0/hour for ‘in-kind’ or unpaid internship hours*

Introductory Hours Policy – Hours capped at 5hrs/wk for the 1st month of employment:

Purpose: Our introductory hours policy aims to facilitate a smooth transition for new hires by gradually introducing them to their roles and responsibilities.

Policy Details:

• Hours Cap: During the first month of employment, new hires are limited to a maximum of 5 paid hours per week.
• Optional Additional Hours: New hires may choose to participate in additional hours beyond this cap on a voluntary basis. These hours will be focused on training and skill development and will not be paid, similar to internship hours. Hours will be tracked and approvals or signatures will be provided for any academic credit/required internships for university courses or certification training programs.
• Transparency and Fairness: Participation in additional hours is completely optional and will not affect your standing with the company. All mandatory work hours will be compensated.

Key Responsibilities:

• Oversee Sales Funnels: Manage and optimize sales funnels for our CVC and all DBAs:
• CVC knowledge/educational content/digital asset sales
• Digital marketing services
• digital leasing and 'rent and rank' services
• Project Management: Ensure the timely delivery of projects by coordinating with internal team members and external vendors.
• Scope Management: Maintain project scope and ensure all project requirements are met.
• Scheduling and Budgeting: Develop and manage project schedules and budgets, ensuring adherence to timelines and financial constraints.
• Communication: Serve as the primary point of contact for project stakeholders, providing regular updates and addressing any issues or concerns.
• Problem-Solving: Identify potential project risks and implement effective solutions to mitigate them.
• Collaboration: Work closely with internal teams to ensure brand consistency and support their media needs.
• Documentation: Maintain comprehensive project documentation for reference and reporting purposes.
• Continuous Improvement: Suggest and implement process improvements to enhance project efficiency and effectiveness.
• Special Events Support: Assist with planning and implementing special events (in-person and virtual).

Qualifications:

• Excellent communication and interpersonal skills: Ability to clearly articulate ideas and project details both verbally and in writing, ensuring effective collaboration with team members and seamless coordination with clients. This includes active listening, providing constructive feedback, and adapting communication styles to suit diverse audiences. Demonstrating strong communication skills will involve conducting virtual meetings with confidence, crafting detailed project updates, and fostering positive relationships that drive project success.
• Self-Reflection & Feedback: Excellent at self-reflecting on needs and strengths; able to receive and apply feedback well. Able to communicate vital information about availability/capacity, personal/professional boundaries, need for support, etc., in a clear and timely way to team members.
• Tech-Savvy: Proficiency in essential digital tools and technologies, including advanced skills in:
• MS Office Suite (Excel, Word, PowerPoint)
• G Suite (Google Docs, Sheets, Slides)
• customer relationship management (CRM) software
• Digital communication and teleconferencing platforms (such as Slack, Microsoft Teams, Zoom, Google Meet)

Experience should reflect a comfort with leveraging project management and automation software like Monday.com and Zapier to optimize workflow, enhance team collaboration, and maintain seamless communication in a remote work environment. Also, proficiency in using social media management tools, SEO, and web analytics platforms is required.

• Graphic Design Familiarity: Basic knowledge of design software (e.g., Canva, Adobe Creative Cloud) and graphic design principles.
• Time Management: Ability to work independently and manage multiple projects simultaneously.
• Creative Thinking: Excel in identifying, analyzing, and resolving complex challenges using innovative and strategic approaches; Should have a proven ability to think critically and approach problems from multiple perspectives, ensuring comprehensive and effective solutions. This includes experience with brainstorming techniques such as mind mapping, SWOT analysis, and root cause analysis to develop actionable strategies.

Application Tip: In their background and skillset, the candidate should demonstrate a history of successfully managing unforeseen project hurdles, optimizing workflows, and improving processes within digital marketing or project management contexts. Problem-solving capabilities should combine logical reasoning with imaginative thinking, enabling them to deliver high-standard results consistently.

• Legal Awareness: Staying informed about industry-specific regulations and best practices, ensuring the company’s operations align with legal requirements. This involves continuous learning and adaptation to new laws and guidelines as they develop. Understanding and adhering to laws and regulations that govern digital marketing and project management activities. This includes data privacy regulations (such as GDPR and CCPA), advertising standards, intellectual property rights, and contract laws.
• Attention to Detail: Keen eye for detail to identify potential legal issues or non-compliance in project documents, marketing materials, and contracts.
• Proactive Attitude: A proactive approach to staying up-to-date with legal developments and changes in regulations. This involves regular research, attending relevant workshops and training sessions, and consulting with legal experts when needed.

A candidate with strong legal awareness positively impacts the role and the company by:

• Ensuring Compliance: Keeping projects and campaigns within legal bounds, thus avoiding costly legal issues.
• Enhancing Credibility: Demonstrating the company’s commitment to legal and ethical standards, enhancing its credibility in the market.
• Preventing Litigation: Proactively identifying and addressing legal risks, thereby preventing litigation and associated costs.
• Optimizing Contracts: Negotiating and managing contracts effectively to secure favorable terms and protect the company’s interests.
• Informed Decision-Making: Legal awareness aids in making informed decisions that align with the law, thereby enhancing the overall quality and integrity of the company’s projects and campaigns.