Digital Project Manager

Key Responsibilities

• Manage multidisciplinary creative projects across graphic design, animation, video editing, web design, and web development from planning and sprint management to QA and final delivery
• Break down projects into tasks, set realistic timelines, and assign work across the team
• Develop and maintain the project management framework using ClickUp, Slack, Google Workspace, and Box to track deliverables, timelines, documentation, approvals, and day-to-day project coordination.
• Estimate how long tasks/projects will take and identify risks before they cause delays
• Test website deliverables thoroughly, checking for bugs, broken links, responsiveness, accessibility, and cross-browser and cross-device compatibility.
• Review graphic design deliverables for brand consistency, layout, typography, visual hierarchy, alignment, spacing, and export quality.
• Review video deliverables for timing, pacing, transitions, motion quality, audio levels, subtitles, spelling, aspect ratios, and export settings across intended platforms.
• Review web design deliverables for UX, UI consistency, responsiveness, accessibility, design specifications, and developer handoff readiness.
• Compare finished work across design, video, and web projects against approved briefs, concepts, and revisions to catch inconsistencies before client delivery.
• Review and organize source files to ensure they are complete, properly named, correctly structured, version-controlled, and ready for future edits, handoff, or archival.
• Act as the main point of contact for clients. This includes attending and leading client meetings.
• Take client requirements and feedback and translate them clearly for the design/dev team
• Proactively update clients regularly on progress, roadblocks, and next steps, including a weekly progress report
• Coordinate between design, development, and other departments so everyone stays aligned
• Do research when needed, competitor examples, tools, or best practices to support decisions
• Lead the team through each sprint, keeping tasks on track and holding people accountable

THIS ROLE IS NOT A GOOD FIT IF YOU:

• Wait for instructions instead of taking initiative.
• Avoid difficult conversations or struggle to set realistic expectations with clients.
• Prioritise keeping everyone happy over finding practical, win-win solutions.
• Find it difficult to say no or confidently recommend better alternatives.
• Prefer to follow rather than lead client meetings and drive decisions.
• Avoid taking ownership of projects, decisions, and outcomes.
• Act as a messenger instead of a trusted advisor who provides strategic recommendations.
• Lack the confidence or experience to represent the creative team's expertise to clients.
• Lack experience working with international clients or aren't fluent in professional conversational English.
• Don't have a reliable camera, clear microphone, stable internet connection, or a professional meeting environment.
• Let ego get in the way of collaboration, feedback, or the team's success.
• Struggle to stay organised, capture meeting minutes, or follow through on action items.
  

Requirements

• At least 3 years of experience managing website or digital projects (startup agency experience a plus)
• Working knowledge of graphic design principles (layout, color, typography)
• Understanding of UX/UI fundamentals: user flows, wireframes, responsive design
• HTML/CSS knowledge, enough to understand what developers are building and spot issues
• Hands-on experience managing or building sites in WordPress and Webflow
• Proven experience managing projects in ClickUp as the primary project management platform.
• Strong understanding of ClickUp Gantt Charts, task relationships, milestones, and timeline planning.
• Experience setting up and managing task dependencies, critical paths, and project schedules.
• Ability to build and maintain scalable ClickUp workspaces, including Spaces, Folders, Lists, tasks, custom fields, automations, and dashboards.
• Experience running Agile or sprint-based workflows (2-week sprints, standups, backlogs)
• Experience creating project timelines and identifying risks before they cause delays
• Strong written and spoken English, able to lead a client call and represent the team confidently
• Experience working directly with international/foreign clients
• Comfortable using video conferencing tools (Teams, Zoom, Google Meet) to run client meetings
• Experience writing clear, concise project updates and status reports that translate technical progress into client-friendly language for non-technical stakeholders.
• Experience leading and coordinating a creative team, with at least 5 direct reports, while driving accountability, positive collaboration, and project delivery.
• Ability to maintain confidentiality and protect client information, project files, credentials, and internal company processes while working remotely.
• Maintain secure working practices, including proper handling of passwords, access permissions, files, and sensitive client data.
• Reliable high-speed internet connection suitable for video calls and collaboration tools.
• Clear microphone and webcam for professional meetings with internal teams and international clients.
• Professional, quiet, and distraction-free workspace suitable for client calls and team discussions.
• Ability to maintain consistent working hours and availability for team collaboration when required.
• Experience using collaboration tools like Google Workspace, ClickUp and Slack.
• Filipino & based in the Philippines and able to work during agreed time zones
• Schedule: Monday to Friday
• Shift: Monday - Friday 9 AM to 5PM UK time.
• Type: Full-time, Independent Contractor, remote (this must be your only job). No other employment or freelance projects.

MISCELLANEOUS (Preferred but not required)

• Basic understanding of SEO principles, including meta tags, page structure, content optimization, and page speed considerations.
• Relevant certifications (e.g., PMP, CAPM, Scrum Master) are a plus but not required.

Perks & Benefits

• Contractor-based engagement with flexible work arrangements. Fully remote, work from anywhere
• No screen capture, no micromanagement
• Monthly reimbursable Wellness & Growth allowance after 3 months
• Quarterly Workshops
• Monthly Sports Day and team activities
• Creative and collaborative work culture
• Exposure to high-impact roles within a growing marketing team
• Work with purpose-driven organisations across international markets.
• Payout is once a month on the 15th.