Digitisation Administrator - Asset Deeds

Asset Deeds Digitisation Administrator
Salary: £30,380 per annum
Contract: 12 Month Fixed-Term Contract
Location: Wooburn Green, High Wycombe/Other Lifestone Home Offices (Chesham)
Please note: This role requires a high level of on-site attendance and is based at our Glory Park office in Wooburn Green or potentially using our White Hill office in Chesham. The successful candidate will be expected to work from the office 4 to 5 days per week to support the digitisation of physical property records and legal documentation. Home working is not anticipated to form a regular part of this role.

Are you looking to join a growing, values-led organisation with a clear social purpose?

At Lifestone Homes, we’re proud to be the largest housing group in the region, managing over 30,000 homes across Buckinghamshire, Bedfordshire, and Hertfordshire.

Everything we do is about delivering excellent services, high quality homes, neighbourhoods we can be proud of and maximising number of new affordable homes we build. Through our merger we’ve brought together shared values, skills and ambition, so we can build more affordable homes and make an even bigger difference in the communities we serve

If you're ready to grow your career in a supportive, inclusive environment while helping to shape stronger communities, we’d love to welcome you on our journey. Together, we’re building a better future.

Looking for an opportunity to broaden your experience and get involved in a significant business project?

We're looking for an organised and detail-focused colleague to join our Asset Team as an Asset Deeds Digitisation Administrator on a 12-month fixed-term contract.

This is a unique opportunity to play a key role in an important project that will help modernise how we store, access and manage legal property documentation across Lifestone Homes.

The role

Working closely with the Asset Deeds & Lease Officer, you'll support the digitisation of thousands of important property documents, helping create a comprehensive and accessible digital library of deeds, leases and associated legal records.

You'll be responsible for scanning, cataloguing and maintaining accurate records while ensuring documents are processed in line with agreed standards and project timescales.

Alongside the digitisation project, you'll also support the wider Asset Team with administrative and project-related tasks as required.

Key responsibilities

• Assist with the digitisation of deeds, leases and associated property documents
• Accurately scan, catalogue and organise legal documentation
• Maintain an accurate inventory of property deeds and title documents
• Carry out audit checks in line with agreed project requirements
• Support the delivery of the project within agreed timescales and service levels
• Identify opportunities to improve processes and drive efficiencies
• Work with internal colleagues and external partners involved in the digitisation project
• Assist with wider Asset Management tasks and projects when required

What we're looking for

This opportunity would suit someone who enjoys working with detailed information, takes pride in accuracy and is confident managing their own workload.

We're looking for someone who can bring:

• Strong written and verbal communication skills
• Excellent organisational and time management skills
• Good attention to detail and accuracy
• Strong IT and computer literacy skills
• A proactive and methodical approach to work
• The ability to work independently and manage competing priorities
• Confidence in making decisions and taking ownership of tasks
• A positive attitude towards service improvement and process development
• A full driving licence/ability to travel to the office in White Hill, Chesham.

It would be great if you also have:

• An understanding of property deeds, leases or legal documentation
• Experience working within housing or asset management
• An interest in property records and archive management

Why apply?

This is a fantastic opportunity to:

• Gain experience within the Asset Team
• Develop your project administration and document management skills
• Build knowledge of property and legal documentation
• Play a key role in a high-profile business project
• Broaden your experience through an internal secondment opportunity

Benefits

At Lifestone Homes, we believe in creating an environment where our people feel valued, supported, and inspired to grow. That's why we offer a comprehensive benefits package designed to support your wellbeing, development, finances and work-life balance.

• 25 days annual leave, increasing with service to a maximum of 30 days

• Christmas closure in addition to your annual leave entitlement

• Option to buy up to 5 additional days of annual leave each year

• Generous pension scheme with up to 10% employer contributions

• Annual performance bonus scheme, recognising individual contributions and achievements

• Enhanced family-friendly leave, including maternity and paternity benefits

• Health Cash Plan with support for everyday healthcare costs, virtual health services, gym discounts and free cover for up to four dependent children

• Life assurance worth three times your annual salary

• Employee Assistance Programme (EAP) providing 24/7 confidential support for your mental, physical and financial wellbeing

• Flexible and hybrid working, helping you balance work and personal commitments

• £200 annual flexible benefits allowance to spend through our benefits platform

• Generous sick pay and income protection cover

• Essential car user allowance and business mileage payments for eligible roles

And that's just the beginning! We also offer:

• Salary sacrifice car leasing scheme with electric and hybrid vehicle options

• Funded training, professional qualifications and apprenticeships

• Two paid Giving Back Days each year to support local communities and charitable causes

• Up to 5 days paid carers leave

• Up to 5 days paid emergency childcare leave

• Paid professional membership or subscription (one per year)

• Peer recognition and reward programme

• Sabbatical opportunities for eligible colleagues

• Mental Health First Aiders across the organisation

• Modern office facilities, including free parking and EV charging where available

Working Hours

• 37 hours per week

Our Commitment

We are committed to creating an inclusive workforce, by reflecting and representing the diversity of the communities we serve. We would like to encourage applications from disadvantaged socio-economic backgrounds; people who identify as disabled, neurodiverse, members of the LGBTQ+ community and people from underrepresented groups.

Accessibility and Adjustments

We are committed to providing reasonable adjustments throughout our recruitment process and we’ll always endeavour to be as accommodating as possible. Please let us know in advance of any suitable arrangements required.

Due to the nature of some of our roles involving work with vulnerable members of society, this post may be subject to a basic or enhanced Criminal Disclosure, which will be carried out when a conditional offer is made.

Please ensure you fully answer the questions on the application form.

Closing Date: 18.11.2026

We reserve the right to close this vacancy earlier than the closing date should we find a suitable candidate.

(INDO)