Director of Sponsorship Operations

Position: Director of Sponsorship Operations

Company: US-based Conference & Expo Organizer

Location: Remote (US – East Coast, NYC/NJ Preferred)

Compensation: $120k–$130k Base Salary

Our client runs one of the fastest-growing conferences in AI infrastructure. It brings together operators, energy providers, technology leaders and investors for multiple days of content, networking and a large expo hall. We are looking for a Director of Sponsorship Operations to oversee the fulfillment and delivery of their sponsorship and exhibitor program. You’ll lead the Sponsor & Exhibitor Logistics team and act as the key link between Sales and Operations, making sure everything that’s sold can be delivered.

Key responsibilities include:

· Lead and develop a team of up to three Sponsor & Exhibitor Logistics staff, overseeing workflows, deliverables and performance

· Partner with the SVP of Sales to review proposed sponsorship and exhibitor commitments for logistics, venue constraints, timelines and cost before contracting

· Train the sales team on package contents, guidelines, restrictions and deadlines

· Oversee end-to-end execution of sponsor and exhibitor deliverables

· Own the general services contractor (GSC) relationship, expo hall floorplan strategy, booth allocation, build schedules and move-in/move-out

· Develop the annual Exhibitor Kit and create new sponsorship concepts that are operationally feasible and cost-conscious

· Review GSC proposals, estimates and change orders, monitor costs against budget and support vendor selection

· Evaluate post-event performance and drive continuous improvement across fulfillment and the exhibitor experience

We are looking for someone with the following experience:

· 5+ years in trade show, exhibition or conference operations

· 2+ years in a leadership or senior operations role supervising team members

· Hands-on experience managing expo halls and general services contractors (floorplans, booth specs, exhibitor services, move-in/move-out)

· Experience managing vendors, budgets and project timelines

· Strong ability to influence and negotiate across teams

· Familiarity with ExpoFP or similar floorplan and exhibitor management platforms is a strong plus

· Willingness to travel (10–15%) and work extended hours onsite

This role would suit a seasoned expo and sponsorship operations leader who enjoys bridging Sales and Operations and wants to help scale a fast-growing event in one of the hottest sectors in the market.

If this sounds like you then we’d love to connect!