Document Controller

We are looking for a Document Controller to join our growing team. You’ll be joining Soben at an exciting time, playing a key role in helping us achieve our ambitious growth targets. Supporting one of our key Construction clients in the region, you will be responsible for developing and implementing key procurement and commercial strategies across a range of projects in our business

In this role you will:

This position is for a proactive and ambitious Document Controller to integrate within our growing EMEA business. As a Document Controller for Construction / Infrastructure, the responsibilities include overseeing the intake, handling, and storage of documentation for project-related papers, including its management system

• Document Intake & Storage: Managing document intake, scanning, checking, and storage 

• Excellent organisation: Archiving and filing pertinent documentation 

• File Retrieval: Whenever necessary, retrieving files for clients and other workers 

• Template Creation: Creating templates for file formats, document databases, and documents 

• Compliance Verification: Verifying and revising papers for compliance and accuracy 

• Document Flow Regulation: Regulating the department's document flow both in and out 

• Change Notification: Notifying changes or faults in document storage 

• Secure Disposal: Securing the disposal of sensitive papers and their secure destruction 

• Records Maintenance: Updating and preserving physical records as well as document management systems 

• Confidentiality Upholding: Upholding the confidentiality of documents 

• Staff Support: Aiding staff members in using the document management system to access documents 

•  Additional Duties: Perform additional duties as assigned  

• A bachelor's degree in business administration 

• 2 years’ experience in document management, archive management, or records management 

• An excellent grasp of Microsoft Office programs 

• Administration skills 

• Experience with M-Files software is a bonus 

• Punctuality and ability to meet deadlines 

• Be thorough and pay attention to detail 

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