Document Controller

Due to continued growth the position of Document Controller has become available to join our successful team.

This is a fantastic opportunity to join a career enhancing project where you will be a welcomed member of the wider team. Costain are looking for skilled people who'll help us shape, create and deliver pioneering solutions that transform the performance of the infrastructure ecosystem across the UK. Together we are creating connected sustainable infrastructure to help people and the planet thrive.

This position has a competitive salary dependent on skills and experience, in addition to a fantastic benefits package including pension contribution matched up to 10% (that’s like free money!), a day off for your birthday and a dedicated professional development budget.

We have a vibrant, challenging and growing business, with project environments that provide tremendous opportunities for everybody. We know that by being a more diverse company we will be more innovative, have a greater understanding of our clients’ needs and will deliver smarter, more inclusive solutions for them. Our goal is to have a workforce that is representative of society and the communities in which we work. As an inclusive, family friendly employer we believe that everyone matters, and we are committed to ensuring that everyone has the same opportunities to be able to reach their full potential.

Document Controller is required to implement and manage processes relating to the company Document Control and Management systems. Working with the project team in order to implement and control these systems they must also manage the distribution of all documentation and ensure good relationships with external and internal stakeholders.

Responsibilities

• Assisting Project Managers with maintaining a compliant and organised document filing structure

• Assisting the programme team by ensuring document conformance - appropriate use of templates, referencing & document formatting etc.
• Maintain a record schedule and document distribution matrix; index and store records and documents to ensure that they are easily retrievable. Undertake regular reporting on the status of documentation to project teams & senior stakeholders.
• Working in conjunction with Project Managers, Suppliers and Engineers, carry out activities in compliance with document and records procedures to ensure that documents and records are managed appropriately.
• Work with Project Managers/Engineers by taking a proactive approach to status updates, maintaining the flow of documentation & important information across the project team.
• Develop, load and maintain documents on the Asset Management Suite (AMS)/Controlled Document Management System (CDMS) to ensure that approved documents are readily available.
• Make registered copy holders aware of new document issues.

Knowledge, Skills, and Experience

Essential

• Experience of document management within a project environment.
• Competent with Microsoft Word, Excel, PowerPoint, Adobe, Visio and Outlook,
• Experience of using an Electronic Document Management System to maintain documents and records.
• Possess high standards of organisational skills, have the ability to prioritise workload
• Able to work under pressure, a team player and self-motivated.
• A good understanding of electronic file types and the requirement for accurate document referencing. A good knowledge of filing systems and the aim of distribution matrices, engineering and design document control and vendor data.