Document Controller

We are looking for a detail-oriented and organised Document Controller to manage project documentation and ensure accurate, timely and controlled distribution of engineering and project-related documents.

The ideal candidate should have experience working with document management systems such as Asite, Autodesk Construction Cloud (ACC), Procore, or other similar document control platforms.

Experience with any of these platforms is preferred. Candidates who have worked on other document management systems and have a willingness to learn new platforms will also be considered. Prior training or exposure to Asite, ACC or Procore would be an added advantage.

KEY RESPONSIBILITIES

• Manage, maintain and control project documentation, ensuring accuracy and proper version control.

• Upload, download, track and distribute drawings, technical documents and project records.

• Maintain document registers, trackers and logs to monitor document status and revisions.

• Ensure documents are correctly numbered, classified, filed and archived.

• Coordinate with engineering teams, project managers, clients, consultants and external stakeholders for document submissions and approvals.

• Monitor document review cycles, approvals and outstanding submissions, ensuring timely follow-ups.

• Manage incoming and outgoing correspondence and maintain proper document records.

• Ensure compliance with project-specific document control procedures and standards.

• Identify and resolve documentation discrepancies, duplication and version-control issues.

• Generate regular document status reports and maintain document control databases.

WHAT YOU'LL BRING

Essential:

• Experience in Document Control, preferably within engineering, construction, infrastructure or power/substation projects.

• Working knowledge of document management systems (DMS).

• Experience with document registers, revision control, document tracking and submission processes.

• Good knowledge of MS Office, particularly Excel, Word and Outlook.

• Strong organisational skills and attention to detail.

• Good communication and coordination skills.

• Ability to manage multiple documents and priorities within project deadlines.

Nice to Have:

• Experience with Asite, Autodesk Construction Cloud (ACC) or Procore.

• Previous training or exposure to any of the above platforms.

• Experience handling engineering drawings, technical submissions and project documentation.

• Experience working with multidisciplinary engineering or project teams.

• Familiarity with ISO documentation procedures and document control standards.

YOU'LL THRIVE HERE IF YOU

• Have a structured and organised approach to documentation.

• Take ownership of document accuracy and timely updates.

• Are comfortable coordinating with multiple stakeholders.

• Can work independently and manage competing priorities.

• Are proactive, detail-oriented and keen to learn new document management platforms.