Document Specialist

Join Our Team as a Document Specialist Emrich International Probate Research Inc Are you a paralegal or legal secretary looking to grow your expertise in a dynamic, international legal environment? Do you take pride in precision, organization, and supporting complex legal processes? If so, we invite you to explore the opportunity to join Emrich International Probate Research Inc as a Document Specialist . About Us We are a dynamic and expanding international company and the U.S.-based arm of the Erben-Ermittlung Emrich Group , a leading German probate research firm. Our mission is to locate unknown heirs and reunite them with their rightful inheritances in the U.S., Germany, and beyond. The Role: Document Specialist As a Document Specialist , you will be a key player in preparing and managing legal documentation related to kinship and probate proceedings. You’ll collaborate closely with attorneys, clients, and researchers to ensure every case meets legal requirements and progresses smoothly through the estate administration process. What You’ll Do Kinship Case Preparation Interpret intestacy and probate statutes across multiple U.S. states Draft legal documents and adjust genealogical family trees for court filings Identify information gaps and coordinate with researchers to resolve them Serve as the main contact for the company’s external kinship attorneys Relationship Documentation Order birth, marriage, and death certificates from relevant agencies Clarify complex succession lines involving deceased heirs Client Interaction Provide updates to clients on the status of legal proceedings Collect, organize, and manage client-provided documents and authorizations File and Record Management Maintain accurate records in our internal database Prepare case files for attorney review Upload and transmit documentation securely through internal systems What We’re Looking For Experience as a paralegal or legal secretary Solid understanding of legal document preparation and probate law Excellent organizational skills and attention to detail Strong verbal and written communication abilities Comfort working with legal databases and e-filing systems Ability to manage multiple cases independently and meet deadlines What We Offer Comprehensive onboarding and training in probate and genealogical casework Salary range: $50,000–$60,658 , based on experience and qualifications Annual bonus Flexible, trust-based working hours and partial remote work 22 vacation days , all statutory holidays, and 8 paid sick days Premium health insurance 401(k) retirement plan with employer contributions Opportunities to attend regular company conferences in Germany If you're legally savvy, detail-oriented, and passionate about playing a vital role in a meaningful, international mission, we’d love to hear from you. 🗓 Apply by June 30, 2025 — submit your resume and application today! Contact: Claudia Haessler Vice-President Emrich International Probate Research Inc 398 Foam St, Suite 200-A Monterey, CA 93940 Phone: 888-205-2668 To learn more about us, please visit our website at www.emrich-ipr.com . We look forward to receiving your application and the chance of getting to know you! Emrich International Probate Research Inc is an Equal Opportunity Employer. Opportunities at Emrich International Probate Research Inc. are based upon one's qualifications and capabilities to perform the essential functions of a particular job. All opportunities are provided without regard to race, color, creed, religion, sex, gender identity, gender expression, transgender status, sexual orientation, pregnancy or pregnancy-related conditions, national origin, age, veteran or military status, disability, familial status, marital status, domestic violence victim status, genetic information, ancestry, predisposing genetic characteristics, medical condition, arrest or conviction, lawful activity outside the workplace during non-work hours, such as the use of tobacco products, or any other characteristic protected by law. Compensation: $50,000.00 - $60,658.00 per year EMRICH INTERNATIONAL PROBATE RESEARCH INC WE UNCOVER LEGACIES Emrich International Probate Research Inc is a US-based company founded in July 2018 and the most recent addition to the internationally active Emrich Group, which has been assisting probate courts and probate administrators in locating unknown heirs and proving their rightful claim to an inheritance since 2003.