DOT Compliance Coordinator (REMOTE)

Job Description

The DOT Compliance Coordinator supports Aramark’s Federal Motor Carrier Safety Administration (FMCSA) driver qualification and compliance program. This position maintains accurate regulatory records, monitors qualification requirements, identifies missing or inconsistent documentation, and escalates potential compliance risks to leadership. The coordinator supports approximately 1,100–1,300 regulated drivers on average, with seasonal peaks of approximately 1,500, and works independently in a fully remote environment. The role follows established procedures and supports compliance decisions rather than serving as the primary regulatory subject matter expert.

Job Responsibilities

Primary Responsibilities – Driver Qualification and Compliance

1. Coordinate qualification and onboarding documentation for DOT-regulated CDL and non-CDL drivers.
2. Establish, review, maintain, and audit Driver Qualification Files (DQFs) for completeness and accuracy under established FMCSA compliance procedures.
3. Review driver applications, motor vehicle records (MVRs), previous-employer information, road-test documentation, medical certification, and other required records.
4. Monitor driver license status, class, endorsements, restrictions, expiration dates, and relevant driving-record issues; coordinate required MVR reviews.
5. Track medical certification requirements and expiration dates, notify field management of upcoming renewals, and follow up on deficiencies.
6. Support applicable CDL drug and alcohol program and FMCSA Clearinghouse documentation, including consent, queries, and required testing records.
7. Identify missing, expired, incomplete, or inconsistent documentation; communicate deficiencies, track corrective actions, and promptly escalate potential disqualifications or unresolved risks.
8. Maintain accurate driver rosters, compliance records, reports, and documentation while safeguarding sensitive driver information.
9. Conduct periodic file audits and assist with internal or regulatory reviews and requests for supporting records.

Secondary Responsibilities – HOS/ELD and Field Support

1. Support Hours-of-Service (HOS) and Electronic Logging Device (ELD) compliance monitoring, reporting, and follow-up as needed.
2. Assist field managers and drivers with compliance-related documentation questions and refer complex regulatory issues to leadership.
3. Identify recurring documentation trends and suggest improvements to processes, job aids, and training materials.

Qualifications

1. Minimum of two years of relevant administrative, compliance, HR onboarding, transportation, fleet, safety, or records-management experience.
2. Demonstrated experience maintaining accurate records, tracking deadlines, and resolving or escalating missing or inconsistent documentation.
3. Proficiency with Microsoft Office applications, including Excel, Outlook, and Word.
4. Strong organization, attention to detail, follow-through, and ability to prioritize multiple deadlines.
5. Ability to work independently in a remote, computer-based role with limited day-to-day supervision.
6. Clear written and verbal communication skills for working with drivers, field management, and corporate partners.

Preferred Qualifications

1. Experience maintaining Driver Qualification Files (DQFs) or other regulated driver records.
2. Familiarity with FMCSA regulations, MVR review, medical qualification tracking, or DOT compliance documentation.
3. Exposure to FMCSA Drug and Alcohol Clearinghouse processes, HOS, or ELD compliance.
4. Associate degree or equivalent combination of education and relevant experience.

Work Arrangement
This position is fully remote and open to qualified candidates residing anywhere in the United States. No travel is required. The standard fleet team schedule is Monday through Friday, 8:00 AM–5:00 PM; confirm how those hours apply across U.S. time zones before publication.

Benefits

COMPENSATION: The hourly rate or salary range for this position is $25 to $30 per hour. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark’s good faith and reasonable estimate of the compensation for this position as of the time of posting.

BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation.

There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.