E - Commerce Operations Coordinator for F&B Coconut Beverage Brand

Operations Coordinator

About the Role
We are a fast-moving food and beverage startup developing coconut-based beverages and nutrition products for global markets. Our first consumer brand is launching in Q4 2026, and we're looking for an Operations Coordinator to take day-to-day execution off the CEO's plate — keeping suppliers, purchasing, logistics, and projects moving to deadline.

This role is ideal for someone who is highly organised, follows through without being chased, and is comfortable working in a lean, startup environment where things move fast.

Work Structure & Requirements

• Location: Remote (Manila-based preferred, with occasional in-person meetings in Manila)
• Schedule: Part-time (with potential to move to full-time) - 20 hours per week
• Time Zone: PHT (Philippine Time)
• Compensation: $8 USD per hour

Key Responsibilities

1. Supplier & Vendor Management

• Manage day-to-day communication with co-packers and ingredient suppliers
• Track samples, quotes, specifications, and compliance certificates (COAs, halal, food-safety)

2. Purchasing & Order Management

• Draft purchase orders for CEO sign-off and track orders through to delivery
• Match invoices to POs and maintain accurate purchasing records

3. Logistics Coordination

• Liaise with freight forwarders to coordinate freight, customs, and cold-chain delivery
• Ensure order details and documents are submitted on time; track shipments and flag delays early

4. Production Tracking

• Monitor production runs, lead times, and stock levels against the launch plan
• Keep relevant stakeholders informed of any issues or changes

5. Regulatory Admin

• Prepare and track paperwork for product registration and import permits (e.g. FDA Philippines)
• Maintain accurate records across supplier, order, and shipment trackers

6. CEO Support & Follow-Through

• Chase actions and deliverables from meetings
• Prepare a weekly status report for the CEO
• Keep projects moving and escalate blockers proactively

Required Skills & Experience

• Operations/Supply Chain Experience: 3+ years in operations, supply chain, or purchasing — food & beverage or FMCG experience strongly preferred
• Import/Export Knowledge: Familiarity with import/export documentation and working with freight forwarders is essential
• Communication: Clear written and spoken English for supplier and stakeholder correspondence
• Tech: Confident with spreadsheets and Google Workspace
• Work Style: Highly organised, detail-oriented, and follows through without needing to be chased
• Remote Experience: Comfortable working independently in a remote setup

Bonus Points

• FDA Philippines product registration experience
• Experience working with suppliers in Vietnam or ASEAN
• Cold-chain logistics experience