EA Operations Manager

JOB OVERVIEW:

Our multinational client is establishing a Digital Centre of Excellence DCOE in Limerick. Already hired their Lead for the Limerick site, they now require and experienced EA/Operations Manager. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The candidate will gain unique exposure to the workings of an internal start-up and will develop professionally through hands-on experience in an entrepreneurial environment and by working directly with the management team. We are looking for team player who thrives in a fast-paced, dynamic startup environment, enjoys wearing different hats, takes on tasks independently, exercises judgment, and solves problems.

KEY RESPONSIBILITIES:

• Provide business support to the site lead, including preparing agendas, briefing packs, drafting internal and external communications, presentations, and other documents. Ensure follow-up actions are progressed
  
• Act as deputy in scheduled meetings including hiring updates, travel and overhead cost management, Town Hall preparations and asks from senior management.
  
• As part of the onboarding team with HR and IT; prepare, plan and onboard for all new starters.
  
• Partner with the Finance and HR teams on activities related to the operations of the site.
  
• Develop internal communication to support business initiatives and ensure effective adoption of related processes and procedures.
  
• Build and maintain effective working relationships both within the business and externally.
  
• Run the site management system (Management Meetings, HR, Finance, Training, Recruitment, etc) prepare weekly/monthly reports including data collection, formatting, preliminary analysis and preparation of recommendations.
  
• Plan on- and/or off-site activities, including social events, workshops, and executive stakeholder meetings.
  
• Extensive and complex calendar and diary management including coordinating schedules and meetings ensuring the calendar and diary are prioritised according to changing demands.
  
• Assist with management of social media channels, as well as site marketing and PR.
  

GENERAL SKILLS & COMPETENCIES:

• Cross-cultural sensitivity and experience working in a matrix organisation
  
• Well organised, meticulous attention to detail
  
• Professional relationship building skills
  
• Strong time-management skills and the ability to coordinate and prioritise multiple projects at once and deliver to agreed deadlines
  
• Ability to work under pressure, often with tight timescales and with a limited brief
  
• Enjoy working in a fast-paced, dynamic, team environment
  
• Self-motivated, adaptable, and creative team player, with a deep desire to learn new skills
  
• Acutely aware of the importance of maintaining confidentiality & the use of discretion
  
• Previous experience within a Global organisation desired
  

ABOUT YOU:

• At least 5 years’ experience or equivalent in a similar role
  
• Bachelor's Degree or relevant experience in a previous role
  

• Excellent base salary
• 5% Pension Contribution
  
• Annual Bonus
  
• 25 Days Annual Leave
  
• Hybrid Working Terms