Editorial Assistant, HarperVoyager

Key Responsibilities

• Diary management for Publisher and Editorial Director
• Organising and managing meetings with internal/external stakeholders
• Organising travel schedules, expense claims, agent lunches
• Arranging author and agent presentations and meetings, and preparing presentation documents
• Collating weekly sales data for sharing with authors and agents
• Liaising with freelancers, raising purchase orders and processing invoices in a timely fashion
• Working directly with the Desk Editor and Assistant Desk Editor to ensure all titles across the list run to critical path
• Managing meeting agendas and spreadsheets for HarperVoyager and HarperMagpie team meetings, global meetings and divisional meetings
• Providing advance material for other departments (e.g., sales, marketing, rights)
• Key divisional presentation co-ordination

• Creating Advance Information sheets, monitoring and updating them
• Monitoring and amending metadata across the list; monitoring Amazon to ensure copy and jackets are up to date and feeding correctly
• Proof-reading jacket copy, catalogue copy, and AIS
• Checking covers
• Preparing cover briefs, cover copy, launch documents and deal memos when requested
• Sending finished copies to authors/agents
• Co-ordinating any publication round-ups
• With the Desk Editor’s support, managing selected titles through to publication which could include:
  • Onboarding freelancers
  • Liaising with freelancers for copy-edits and proofreads, and reviewing the same
  • Checking and collating proofs, revises, and preparing files for print
  • Preparing prelims and putting books through the production process
  • Organizing and creating back ads
  • Creating and checking e-books
  • Briefing and arranging delivery and collection of tip ins
• Working closely with sales, marketing, production and design to ensure all material is available on critical path
• Onboarding new agents and authors, raising new contracts, managing new contracts through the system and raising new title records when contracts are complete
• Writing rejection letters and dealing with general enquiries
• Logging and monitoring submissions

Skills, Knowledge & Expertise

• Solid administrative & organisation experience or knowledge with a high level of computer literacy
• An understanding of the production and critical path process
• Excellent problem-solving, decision-making and prioritization skills
• Proficiency with Microsoft Office and other apps and systems, such as Adobe Acrobat
• Have a high level of accuracy and attention to detail, including but not limited to proofreading ability
• Previous work experience in a publishing environment would be a bonus
• Be a book lover and enjoy science fiction and fantasy

Job Benefits