Event Coordinator

Job Title: Event Coordinator

Group/Team: Client Services Delivery / Event Management

Reports to: Associate Director, Event Management / Director, Event Management

Location: Remote

Employment Type: FT, Non-Exempt

Travel Requirements: 20% | Passport required

WHO WE ARE | OPUS AGENCY

Opus Agency partners with world-shaping brands like Amazon, Google, Microsoft, and Salesforce to catalyze movements through shared experiences. Crafted through our end-to-end capabilities and propelled from the epicenter of events, content, and community, these experiences are renowned for accelerating momentum—and success—for everyone involved.

Built across four decades, we scale excellence at the forefront of focused strategy, fearless creativity, emerging technology, and agile delivery. Today, as the flagship ofThe Opus Group, our team members are outperforming from hubs throughout the United States, in the heart of London, and around the world.

If you embody our cultural pillars—if you can bring versatility, embody optimism, elevate integrity, catalyze curiosity, and own excellence—then join us in fueling the future of brand movements.

WHAT WE ARE LOOKING FOR

We’re seeking a highly organized, detail-driven, and proactive Event Coordinator to support the agency teams in all aspects of event management, including serving as support staff on workstreams as well as owning components on small to medium-scale programs. You must bring strong attention to detail, effective communication skills, and a collaborative, solution-oriented mindset. Someone who thrives in a dynamic environment who is passionate about delivering exceptional event experiences.

YOU SHOULD HAVE

• 1 - 2 years of experience, preferably in the event management / hospitality fields

• Bachelor's Degree (B.A.) from four-year institution preferred

ESSENTIAL RESPONSIBILITIES

• Support the successful delivery of assigned workstreams, ensuring alignment with event objectives, client expectations, and internal standards.

• Follow established agency processes, tools, and best practices to ensure consistent, high-quality execution across all workstreams.

• Coordinate and maintain clear, timely communication with internal teams, vendors, and partners via email, phone, and project tools.

• Assist in sourcing and managing vendors, ensuring deliverables are completed on time, within budget, and aligned with project specifications.

• Partner closely with Project and Workstream Leads, providing proactive updates and support to keep deliverables on track.

• Monitor and report on assigned tasks, regularly updating Leads on progress, risks, and proposed solutions.

• Escalate issues or exceptions as needed and maintain open communication with managers regarding challenges, priorities, and support needs.

• Contribute to a collaborative team environment by demonstrating a positive attitude, flexibility, and willingness to support team needs.

• Participate actively in team and project meetings, preparing materials as needed and ensuring follow-through on action items.

• Maintain confidentiality of all client, agency, and project information at all times.

• Participate in domestic and international travel to support event execution on-site, including both assigned programs and additional events in an on-site support capacity as needed.

SUPERVISORY RESPONSIBILITIES

• None

KEY COMPETENCIES

Organization & Attention to Detail

Demonstrates strong organizational skills and attention to detail, effectively managing multiple tasks and timelines while ensuring accurate and efficient execution.

Communication & Collaboration

Communicates clearly and professionally (written and verbal), actively listens, and collaborates effectively with team members, clients, and vendors across a variety of working styles.

Client Service & Professionalism

Builds strong, trust-based relationships through a positive, respectful demeanor and consistently represents the agency with professionalism in all interactions.

Problem-Solving & Resourcefulness

Applies critical thinking to navigate challenges, follows through on details, and proactively identifies solutions—even in less defined or evolving situations.

Adaptability & Composure

Thrives in a fast-paced environment, manages competing priorities, and maintains a calm, solution-oriented approach under pressure.

Accountability & Ownership

Takes responsibility for assigned work, meets deadlines, and communicates proactively about progress, challenges, and emerging needs.

Team Contribution & Positive Mindset

Brings a collaborative spirit, positive energy, and respect for others; contributes to a supportive team environment and continuous improvement efforts.

Technical Proficiency

Proficient in Microsoft Office and Google Workspace tools; utilizes systems and tools effectively to support planning, tracking, and execution.

Learning Agility & Growth Orientation

Demonstrates curiosity and enthusiasm for the events industry, seeks feedback, and actively builds knowledge and skills to enhance performance.

WHAT YOU CAN EXPECT IN RETURN

• Full time position

• Opportunities for growth and development

• Health & Dental Insurance (choice of plans)

• 100% Employer paid short-term disability and life insurance

• Opportunity to elect additional life insurance and LTD insurance at employee expense

• Paid parental leave

• Opportunity to contribute pre-tax dollars to flexible spending accounts

• 401(K) with employer match

• Flexibility in work schedules

• Generous time off

HOW WE’LL TAKE CARE OF YOU

Our job titles may span more than one career level. The starting salary for this role is between $50,000 and $53,000. Our salary ranges are based on third-party national average market compensation analysis. The actual salary is dependent upon many factors, such as: training, transferable skills, work experience, business needs, and market demands. The salary range is subject to change and may be modified in the future.

NOT SURE IF YOU SHOULD APPLY?

Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At Opus Agency, we are dedicated to building a diverse, inclusive, and authentic team – so if you’re excited about this role, but your past experience doesn’t align perfectly with every single qualification in this job description, we encourage you to apply anyway. You may just be the right candidate for this role or we may have other roles that better align with your skillset.

Physical Requirements:

Individuals will be required to sit for the majority of the day and will be required to stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. Individuals will be required to travel via airplane, train, taxi, car and/or other means of transportation as needed.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Other Duties and Acknowledgement:

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice. This does not create an employment contract, implied or otherwise, other than an "at will" relationship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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