Event Coordinator

Ministry Position Description

Position: Event Coordinator
Location: Colorado Springs, Colorado (hybrid) or Remote
Position reports to: Director of Customer Experience
Date written: October 2026

The Event Coordinator supports the successful planning and delivery of internal and external Colson Center events. Under the direction of the Director of Customer Experience, this position coordinates pre-event planning, on-site execution, and post-event follow-up to create an organized and positive experience for attendees.

• Develop a complete understanding of the requirements for each event as assigned by the Director of Customer Experience.

• Research vendors and venues and recommend options to the Director of Customer Experience based on event requirements and budget.

• Manage assigned events from initial planning through post-event follow-up, ensuring that timelines, logistics, budgets, and stakeholder expectations are addressed.

• Handle the day-to-day administration of events and programs, including order placement, banquet event order reviews, vendor monitoring, travel planning, restaurant reservations, attendee support, registration tracking, and reporting.

• Develop and maintain project plans, timelines, task assignments, budgets, and status updates for assigned events.

• Coordinate across teams to confirm event objectives, roles, deadlines, communications, and deliverables.

• Provide on-site event support as assigned, including vendor coordination, registration, attendee assistance, schedule management, and issue resolution.

· Education: Bachelor’s degree preferred, or a combination of education and experience.

· Experience: Two or more years of experience coordinating events in a dynamic, fast-paced environment, with demonstrated ability to adapt to changing needs, build effective systems, manage multiple priorities, and create an organized, positive guest experience.

· Knowledge areas: Event planning and logistics, customer relationship management systems, and digital project management.

· Computer/Tech Skills: Intermediate proficiency with project management tools such as Asana and familiarity with digital marketing, customer relationship management, sales, and event management platforms such as HubSpot; ability to learn new systems quickly. Experience with Cvent or another event management platform is strongly preferred.

· Physical: Ability to communicate effectively, use a computer, and remain mobile for extended periods while supporting and serving guests at events.

· Travel requirements: Ability to travel approximately six to eight times per year.

Guidelines for All Employees: All employees are expected to conduct their work in accordance with the Holy Bible, the Colson Center Standards of Conduct, the Employee Handbook, the key performance indicators for their role, and the mission of the Colson Center.

Benefits: Medical, dental, and vision insurance; HRA; 403(b) retirement plan; disability, PTO