Event Coordinator

Whoa Events is seeking a dynamic and enthusiastic Event Coordinator to join our team. The Event Coordinator will play a pivotal role in planning, coordinating, and executing events of all scales. The ideal candidate will possess exceptional organizational skills, a strong attention to detail, and the ability to thrive in a fast-paced, client-focused environment.

Key Responsibilities

1. Event Planning: Collaborate with Whoa Events team & clients to conceptualize event ideas, create event timelines, and develop detailed event plans, including budgets, venues, catering, entertainment, and logistics.
2. Client Communication: Build and maintain positive relationships with clients, understanding their event requirements, and providing exceptional customer service throughout the planning process.
3. Vendor Management: Source and negotiate contracts with event vendors, including, caterers, venues, decorators, entertainers, and technical support, to ensure the successful execution of events.
4. Logistics: Oversee event logistics, including setup, teardown, transportation, and onsite coordination.
5. Creative Input: Offer creative input and innovative ideas to enhance the overall event experience, including decor, themes, etc.
6. Problem Solving: Proactively identify and resolve any issues or challenges that may arise during the planning & execution of events.
7. Internal Communications: Provide project updates and communicate clearly with internal team.
8. Trust & Dependability: Instill 100% trust that tasks will be completed accurately & on time for all tasks you own.

Qualifications

• Bachelor degree or equivalent
• 1-2 years of event management experience
• Ability to work within strict deadlines
• Demonstrates ability to manage multiple project simultaneously
• Highly organized, detail oriented and committed to producing high quality work
• Positive and passionate about exploring and learning the production of corporate events; no job is too big or small
• Develop and maintain professional business relationships with our clients and partners
• Ability to carry up to 50 pounds
• Ability to travel for events up to 50% of the time

Benefits

• Competitive salary
• QSEHRA
• Opportunities for professional development and growth
• Parental Leave: 12 weeks
• Paid Sabbatical: 3-week sabbatical after 4 year work anniversary

Time Off

• Paid Time Off: 15 days
• Personal Days: 2 days

Holidays

• New Year’s Day
• Martin Luther King, Jr. Day
• President’s Day
• Memorial Day
• Juneteenth
• Summer Break: Week of Independence Day
• Labor Day
• Thanksgiving
• Day After Thanksgiving
• Christmas Eve
• Christmas Day
• Winter Break: December 26-31

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time.

60-Day Probationary Period: All new hires begin with a 60-day introductory period designed to ensure a great mutual fit. This gives both you and our team the opportunity to evaluate the role, expectations, and working relationship before moving forward with continued employment.

Equal Employment Opportunity

Whoa Events strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or another characteristic protected by state or federal law.