Event Equipment & Logistics Coordinator - Full Time

Toussaint Productions is looking for a detail-oriented and organized Logistics Coordinator to join our team on a part-time basis. In this role, you will be instrumental in ensuring the smooth planning and execution of logistical operations for our events and productions. You will coordinate transportation, manage schedules, and work closely with vendors and team members to oversee the delivery, setup, and teardown of equipment. The ideal candidate has excellent communication skills, is highly organized, and thrives in a dynamic environment where flexibility and problem-solving are key. As a Logistics Coordinator with Toussaint Productions, you will contribute to the seamless delivery of our events, helping us maintain our reputation for outstanding production quality and client satisfaction.

Responsibilities

• Coordinate and manage logistics planning for events, including transportation, equipment delivery, and setup/takedown schedules.
• Communicate effectively with vendors, suppliers, and internal teams to ensure timely and accurate execution of logistics.
• Maintain detailed schedules and documentation related to event logistics and production timelines.
• Manage Inventory and tracking of event / production equipment and materials.
• Resolve logistical issues proactively and efficiently to minimize disruptions during events week and weekends.
• Maintain equipment knowledge and train other team members and staff in that equipment and processes.
• Support event staff during setup, events, and teardown as needed.
• Ensure compliance with safety regulations and company policies during loading, unloading, and transportation activities.
• Assist with administrative duties related to logistics coordination as required.

• This is full time with flexible hours.
• You must be able to drive to Northern Virginia, Maryland, and Delaware with the potential of even Philadelphia
• Prior experience or education in logistics coordination, event planning, or a related field is strongly preferred.
• Strong organizational and multitasking skills with keen attention to detail.
• Self motivated
• Excellent communication skills, both verbal and written.
• Ability to work independently and as part of a team in a fast-paced environment.
• Proficiency with scheduling software and Microsoft Office Suite (Word, Excel, Outlook).
• Availability to work during the day, evenings, or weekends as needed depending on event schedules.
• Valid driver’s license and reliable transportation required.
• Ability to lift and move equipment up to 50 lbs.
• Flexible and proactive approach to problem-solving and adapting to changing priorities.

Benefits:

• Flexible schedule
• Paid time off
• Training & Development
• Work From Home
• Growth Opportunities