Event Producer - Ivory Worldwide USA

This role sits within Ivory Worldwide, part of the EC Group. While applications are managed through the EC Group careers platform, this position is with Ivory Worldwide.

We’re a global brand experience agency that delivers innovative, integrated B2B campaigns from our offices in London, New York, Barcelona and Houston. By blending strategy and creativity, we drive audience engagement and business brand transformation. Innovation is at the core of our projects and processes, while collaboration - one of our core values - enables us to achieve impactful outcomes for clients like HP Inc., Coca-Cola, Airbus, and Hewlett Packard Enterprise.

Our ethos is built on respect for clients, partners, and the planet, underpinned by unwavering integrity in execution.

We pride ourselves on fostering a supportive culture that our team values.

Who this role would suit

You’ll be an experienced Event Producer who enjoys taking ownership from initial concept through to final delivery. You’re comfortable bringing together clients, venues, suppliers and internal teams, and you know how to keep complex projects moving while protecting quality, budget and deadlines.

• A hands-on producer: You’re confident managing live, virtual and hybrid events from planning through to on-site delivery.

• A calm problem-solver: You stay composed under pressure, spot risks early and find practical solutions when plans change.

• A clear communicator: You build trusted relationships and keep clients, suppliers and colleagues aligned throughout a project.

• A strong project manager: You can manage multiple workstreams, priorities, budgets and deadlines without losing sight of the details.

• A collaborative teammate: You enjoy working closely with creative, account and technical teams to deliver the best possible outcome.

Role Description

As an Event Producer, you will manage the end-to-end production of corporate and brand events across live, virtual and hybrid formats. You’ll develop event concepts and run-of-show documents, coordinate logistics, manage venues and production partners, and keep projects on track against agreed timelines and budgets. Working closely with internal creative, account and technical teams, as well as client stakeholders, you’ll supervise delivery on site, troubleshoot issues and help to turn objectives into smooth, engaging experiences.

Success in this role will be measured by:

• Seamless delivery: Events are delivered smoothly, safely and to a consistently high standard.

• Strong project control: Timelines, adherence to budgets and maintaining and improving margins, resource management and project details are managed accurately and proactively.

• Client confidence: Client feedback indicates clear communication, practical guidance and

  The production of events that exceeds expectations.

• Effective collaboration: Internal teams, venues and suppliers stay aligned and have the information they need.

• Continuous improvement: Post-event insights and learnings are captured and used to improve future delivery across internal team members..

Key Responsibilities:

• Event production: Lead the production of live, virtual and hybrid corporate and brand events from concept through to completion.

• Project planning: Build and maintain project plans, production schedules, run-of-show documents and key milestones.

• Logistics: Coordinate venues, travel, equipment, staffing and other operational requirements for each event.

• Budget management: Scope projects, manage agreed budgets, track costs and support timely financial reporting.

• Supplier management: Source, brief and manage venues, production suppliers and technical partners, including AV, staging and streaming teams.

• Client partnership: Work closely with client stakeholders to understand objectives, manage expectations and provide clear progress updates.

• Internal collaboration: Partner with creative, account and technical colleagues to turn ideas into practical, high-quality event experiences.

• On-site delivery: Oversee event set-up and live delivery, troubleshoot issues and keep the wider team coordinated.

• Quality and risk: Maintain strong production standards, identify risks early and put practical contingency plans in place.

• Post-event review: Support reporting, capture feedback and document learnings and recommendations for future events.

Essential Skills and Experience:

• Previous experience producing corporate, marketing or experiential events, with agency experience beneficial.

• Strong hands-on event planning and event management skills across logistics, timelines and on-site execution.

• Confident budget and project management skills, with the ability to scope work, track financials and meet deadlines.

• Experience working with production suppliers, venues and technical teams such as AV, staging or streaming partners.

• Clear written and verbal communication skills, with confidence working with clients, suppliers and internal teams.

• Ability to manage multiple projects and priorities while remaining calm, organised and solutions-focused.

• Comfort using common event and project management tools and software.

Cultural Behaviours we look for at Ivory:

• Be an active listener with the self-awareness that allows you to build trust and rapport with clients and colleagues across all levels and disciplines.

• Ability to work and maintain composure under pressure and meet deadlines in a fast-paced creative environment.

• Proactive, takes initiative and demonstrates strong follow-through.

• Shows an interest in and a commitment to working within sustainability initiative frameworks.

• Passion for delivering exceptional work.

• Aligned with company values:
  - Innovation in portfolio, projects, and processes.
  - Collaboration as a touchstone.
  - Respect for people and the planet.
  - Integrity in all actions.